Personal Assistant

Company overview

Deloitte is looking for someone who enjoys structured work, takes pride in quality, and wants to contribute to meaningful outcomes. The organisation values curiosity, energy, and the chance to make a real difference through work that matters.

Team and role context

You will join the Risk, Regulatory & Forensic (RRF) team within Deloitte’s Strategy, Risk & Transactions business unit, supporting Partners based in Auckland. The role suits someone dependable, discreet, and highly organised, who can help keep operations running smoothly so the wider team can deliver strong outcomes for clients.

The RRF team provides end-to-end risk, regulatory, and forensic advisory support, including advice on fraud, financial crime, and misconduct-related issues.

Role summary

As a Personal Assistant, you will provide proactive administrative and operational support to the Auckland-based RRF Partners. You will work closely with the Partners, as well as with other personal assistants, internal stakeholders, and the wider team. The position calls for sound judgement, professionalism, discretion, and the ability to stay effective in a busy environment.

Your work will cover administration, scheduling, document preparation, system updates, event coordination, travel, and broader practice support.

Key responsibilities

• Deliver daily administrative support to Partners and help manage their workload effectively.
• Maintain complex calendars, organise meetings, prioritise commitments, and resolve scheduling clashes ahead of time.
• Liaise with clients and internal teams, including assisting with client-facing events.
• Draft standard correspondence and ensure replies are handled within the required timeframe.
• Prepare, polish, and finalise documents, presentations, proposals, and reports to Deloitte brand standards, including proofreading.
• Support finance and operations tasks, including maintaining records in internal systems.
• Update and manage information in Swift, Jupiter, iManage, and Concur, and assist with expense processing and credit card reconciliations.
• Help engagement teams with invoicing and fee-related processing when required.
• Arrange local and international travel, including itineraries and urgent changes.
• Coordinate meetings, book rooms, manage invites, and handle onsite logistics.
• Support onboarding and offboarding tasks such as equipment, access, profiles, photos, and induction steps.
• Order and monitor stationery and other office supplies.
• Log and follow up on IT, printer, and other technical support issues.
• Assist with events, programmes, and internal initiatives, including venues, catering, materials, and supplier coordination.
• Support business development activity through invite management, CRM reporting, and coordination help.
• Assist with training sessions, workshops, and practice-related programme logistics.
• Coordinate gifting and recognition activities in line with agreed processes.
• Provide planning support to Partners and respond to ad hoc requests.
• Step in to cover other Personal Assistants during leave or peak workload periods.

What you will bring

To succeed in this role, you will need strong organisation, great communication, and a practical, solutions-oriented approach. You should be comfortable balancing multiple priorities while maintaining accuracy and professionalism.

• A positive, collaborative attitude and the ability to build effective relationships at all levels.
• Strong judgement, discretion, and professionalism when dealing with confidential matters.
• Excellent attention to detail and a structured approach to managing competing priorities.
• Confidence in maintaining records, managing processes, and meeting deadlines.
• Willingness to seek information, follow up proactively, and keep work moving based on Partner priorities.
• Strong written and verbal communication, including drafting and proofreading.
• Ability to use Microsoft Office and learn systems such as Swift, Jupiter, iManage, and Concur.
• Initiative, accountability, and a commitment to delivering high-quality support with a focus on outcomes.
• Capability to work independently while remaining a strong team player.

Additional information

This role suits someone who enjoys creating order from complexity, takes ownership of their work, and can be relied on to provide steady, high-quality support. Your contribution will directly help the RRF Partners and the wider practice deliver trusted outcomes for clients.

Deloitte describes its culture as one built on impact, inclusion, and shared values. The organisation emphasises caring for one another, creating an inclusive workplace, and making sure people from diverse backgrounds have equal opportunity to grow.

Rewards and benefits

The role comes with more than pay alone. Deloitte highlights flexibility, wellbeing, connection, and support for professional and personal growth.

• Flexible work arrangements.
• Subsidised professional qualifications and paid professional memberships.
• Subsidised health insurance.
• Income protection insurance.
• 22 days of annual leave.
• Social events, social sports teams, and monthly firm drinks.
• Wellness and wellbeing support.
• Volunteer days with a community focus.
• Commitment to sustainability and environmental responsibility.
• Other additional benefits.

Equal opportunity and application note

Deloitte states that it is an equal opportunities employer and encourages people from under-represented backgrounds to apply, even if they do not meet every criterion exactly. The vacancy will remain open until all positions are filled.

Applicants should also be aware of possible phishing attempts. Official Deloitte New Zealand messages will come from approved Deloitte email domains or the company’s interview platform. Suspicious messages should be verified through Deloitte New Zealand’s contact channel.