Personal Assistant – Business Advisory Services

Overview

Baker Tilly Staples Rodway is seeking a full-time Personal Assistant to join its Business Advisory Services team in Auckland CBD. The firm is one of New Zealand’s largest independent business advisory organisations, with core strengths in accounting, business advisory, audit, and taxation. It is backed by the Baker Tilly International network, giving employees access to wider resources and a global professional community.

The business places strong emphasis on professional growth, innovative thinking, and building a workplace where people can contribute meaningfully. Team members are encouraged to take part in social activities, diversity and inclusion efforts, and community or volunteer initiatives.

What makes this opportunity stand out

• Work will be varied and purposeful, with no two days likely to be the same as you support senior leaders, deal with clients, and help keep the wider business running smoothly.
• The role offers autonomy and trust, with encouragement to take ownership, use initiative, and suggest improvements to processes and ways of working.
• You will be part of a supportive and inclusive team culture built on collaboration, open communication, and mutual respect.
• The position provides exposure to a respected professional services environment and the chance to work alongside experienced Directors and a high-performing team.

Role summary

The Business Advisory Services team is looking for a highly organised and proactive Personal Assistant to support Directors and Associate Directors. This position plays a central coordination role and helps maintain efficient day-to-day operations across the team.

Key duties

• Prepare correspondence, reports, invoices, and presentations in accordance with firm standards.
• Coordinate meetings by setting agendas, gathering supporting documents, and recording minutes when needed.
• Arrange internal meetings, team gatherings, and client-facing events or functions.
• Handle operational administration, including database updates, file management, travel arrangements, and general office processes.
• Manage diaries and inboxes, organise schedules, arrange meetings, and ensure Directors are well prepared and prioritised.
• Serve as a professional contact for clients and stakeholders while helping build strong working relationships.

What they are looking for

• Experience in a Personal Assistant, Team Assistant, or similar administrative support role; experience in professional services would be an advantage.
• Strong planning and prioritisation skills, with the ability to manage several competing tasks at once.
• Excellent accuracy and close attention to detail.
• Confident written and spoken communication skills, paired with a polished and approachable style.
• Advanced capability in Microsoft Office, especially Word, PowerPoint, and Excel.
• A self-starter who can adapt quickly and approach problems in a practical, solutions-oriented way.
• Experience supporting events or working with clients is preferred.

Diversity and support

The organisation welcomes applicants from all backgrounds and is committed to diversity and inclusion. If candidates need assistance or workplace adjustments during recruitment, support is available.

The company also notes that many of its partners and staff have developed their careers there and progressed into senior roles, reflecting a strong focus on internal growth and long-term development.