Personal Assistant

About the Role

International Interior Contractor Private Limited (IICL) seeks a highly organized and proactive Executive Personal Assistant to support the Managing Director. This full-time position is based at their office in Koregaon Park, Pune, and involves managing daily operations, coordinating with clients and project teams, handling communications, and executive scheduling with the utmost confidentiality and professionalism.

Key Responsibilities

• Manage the Director's calendar, appointments, meetings, and travel arrangements efficiently.
• Coordinate communications with clients, architects, consultants, vendors, and internal project teams.
• Compose professional emails, letters, quotations, minutes of meetings, and reports.
• Maintain and organize confidential documents, contracts, and business records.
• Follow up on daily project progress with site engineers and project managers.
• Prepare presentations, Excel spreadsheets, and MIS reports to support management.
• Handle incoming calls, correspondence, and official business communications.
• Organize meetings, conferences, and corporate events successfully.
• Assist with recruitment interviews and related HR documentation as needed.
• Support tender documentation processes and project submission preparations.
• Ensure tasks are completed promptly and maintain accurate documentation.
• Represent the Director professionally in both internal and external communication.

Required Skills and Qualifications

• Fluent communication skills in English and Hindi; knowledge of Marathi is an advantage.
• Proficiency in MS Office suite including Excel, Word, PowerPoint, and Outlook.
• Strong abilities in email composition and business correspondence.
• Excellent organizational, multitasking, and time management skills.
• Professional demeanor with a positive attitude and ability to handle pressure.
• High ethical standards ensuring confidentiality and integrity.
• Educational qualification: Bachelor's degree in any discipline such as BBA, MBA, B.Com, or BA.
• 0-3 years experience in roles like Personal Assistant, Executive Assistant, or Executive Coordinator preferred.
• Experience in Interior Design, Construction, Real Estate, or Infrastructure sectors is a plus.

Salary and Benefits

• Monthly salary range between 18000 and 50000 INR depending on experience and interview performance.
• Performance-based incentives are provided.
• Opportunities for career advancement.
• Exposure to premium interior and construction projects.
• Professional and supportive work environment.
• Paid leaves as per company policy.

Working Conditions

• Work schedule: Monday to Saturday.
• Location: Office based in Koregaon Park, Pune.

Application Process

Prospective candidates should submit an updated resume, a recent photograph, and current compensation details. Only candidates selected for interviews will be contacted.