Personal Admin Assistant - Single Family Office

Company overview

The client is a well-established single-family office that manages both the lifestyle and financial matters of an ultra-high-net-worth family. The team is known for delivering tailored, discreet, and high-quality support across the family’s international lifestyle, assets, and investments.

Role summary

This position is for a refined, service-oriented Personal Admin Assistant / Junior Personal & Lifestyle Assistant. The role combines personal administration, lifestyle research, coordination of errands, and event support to help keep the family’s private affairs running smoothly. It suits someone who is detail-focused, professionally presented, and confident communicating in a fast-moving, high-expectation environment.

What you will handle

• Manage everyday administrative tasks and lifestyle coordination, including senior-level travel arrangements and reservations.
• Research premium lifestyle options such as gifting ideas, restaurants, wellness providers, curated experiences, and travel choices.
• Support household coordination by working with vendors, handling deliveries, and arranging maintenance visits.
• Assist with planning and executing logistics for private events, family functions, and social occasions.
• Carry out personal errands discreetly and efficiently, both within Singapore and overseas when needed.
• Draft simple documents, track expenses, and provide general administrative support as required.
• Maintain strict confidentiality and consistently uphold a polished, professional standard.

Ideal background

• 4 to 6 years of relevant experience in administration, personal assistance, or lifestyle coordination, preferably in luxury hospitality, a private household, or a family office.
• Experience as an Executive Assistant or Admin Assistant in a corporate setting is an advantage, as is a background in hospitality or aviation service roles.
• Strong planning and prioritisation abilities, with the composure to manage several tasks at once.
• Well-developed research capability and a practical, solution-focused approach.
• High standards of discretion, honesty, and professional conduct.
• Clear, polished communication and strong interpersonal skills.
• A proactive, hands-on attitude with a genuine commitment to high-touch service.

Equal opportunity and data use notice

The employer is committed to equal opportunity and welcomes applicants from diverse backgrounds. Hiring decisions are made without regard to race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability. By applying, you agree that your information may be stored and used for recruitment purposes in line with the privacy policy.