People & Culture Coordinator

About Tribe Management Inc

At Tribe, we believe that exceptional employee experiences are cultivated intentionally through solid relationships, clear procedures, and a commitment to precision and care.

Role Overview

We are seeking a People & Culture Coordinator to join our dynamic team and support the daily operations of our People & Culture division. This role is ideal for HR Coordinators, HR Administrators, or aspiring HR professionals eager to manage essential HR tasks, provide dependable administrative backup, and develop their careers in a fast-moving and cooperative workplace.

You will collaborate closely with employees, supervisors, payroll administrators, and leadership teams, promoting a consistent and positive employee journey from onboarding to departure.

Key Responsibilities

• Maintain confidential and precise employee records along with digital personnel files.
• Prepare essential employment paperwork such as offer letters, contracts, onboarding materials, and employee status change letters.
• Monitor employee certifications, licenses, training logs, and compliance documents.
• Update and maintain HR templates, policies, forms, and documentation libraries.
• Assist in revising HR resources as part of departmental efforts.
• Ensure accuracy in employee data across HR, payroll, and internal platforms.
• Manage onboarding procedures and related documentation for new hires.
• Track onboarding checklists and follow up on outstanding tasks.
• Support recruitment activities, including job advertisements, resume screening, interview coordination, and candidate communication.
• Handle promotions, transfers, salary alterations, and other employment changes through precise documentation and system updates.
• Manage offboarding paperwork, exit formalities, and employee file closure.
• Assist with bi-monthly payroll preparation by ensuring correct employee information, status updates, audits, and documentation.
• Address routine employee queries regarding payroll, benefits, leave, and HR programs, escalating when necessary.
• Support benefits enrollment, modifications, terminations, and leave management.
• Collaborate closely with Payroll to verify the accuracy and timeliness of employee data changes.
• Act as the primary contact for general HR inquiries.
• Assist supervisors with onboarding, policy clarification, documentation, and administrative tasks.
• Support employee engagement initiatives, recognition programs, and internal communications.
• Coordinate training enrollments, reminders, and monitor attendance.
• Provide administrative aid for the Occupational Health & Safety program, including maintaining WorkSafeBC documentation and related tasks.
• Organize materials, minutes, and records for the Joint Health & Safety Committee meetings.
• Support documentation management related to workplace inspections, incident reporting, investigations, and corrective measures.
• Track safety training and certification requirements diligently.
• Maintain controlled versions of HR documents and templates in SharePoint.
• Contribute to improving HR processes, systems, and workflows as capacity permits.
• Assist with HR projects and departmental initiatives as required.
• Ensure consistency and accuracy throughout People & Culture programs and practices.

Qualifications and Experience

• Diploma, degree, or formal education in Human Resources or a related field.
• Between 2 to 3 years of experience working in HR coordination, administration, or a comparable position.
• Familiarity supporting onboarding, employee records management, payroll functions, or benefits administration.
• Solid understanding of confidentiality principles and effective employee record keeping.
• Proficiency with Microsoft 365 suite, including Outlook, Excel, Teams, and SharePoint.
• Outstanding attention to detail paired with strong organizational capabilities.
• Excellent written and verbal communication abilities.
• Ability to prioritize multiple tasks in a deadline-oriented environment.
• A proactive, problem-solving attitude coupled with a willingness to learn and grow.

Compensation and Benefits

• Competitive base salary ranging from 55000 to 65000 CAD annually, based on experience.
• Inclusive health and wellness benefits package.
• Ample paid time off and recognized company holidays.
• Support for professional development and ongoing education.
• Opportunities for career advancement within the People & Culture department.