Payroll Specialist

About the Organization

League One Volleyball (LOVB) is building a new future for women’s sports. Founded in 2019, the company operates across sports performance, training, and media with the goal of transforming volleyball in the United States and opening more doors for the next generation of female athletes.

The volleyball landscape in the U.S. is at an important moment: the sport has achieved historic success at the Olympic level, is the most widely played girls’ youth sport, and has a massive player base made up largely of women. Despite that, it has historically received limited attention from traditional sports investors, brands, and media.

LOVB is working to change that by growing a strong club business, building a professional league, and developing a digital ecosystem that connects every part of the organization. The team is mission-focused, collaborative, and driven to reshape professional volleyball and women’s sports.

Role Overview

The Payroll Specialist will support payroll operations across multiple entities and multiple states, with a strong emphasis on timekeeping, scheduling, FLSA compliance, overtime calculations, and wage-and-hour adherence. The position is responsible for accurate payroll execution, regulatory compliance, and prompt handling of payroll issues.

This is a remote U.S.-based role, and occasional travel may be required for site visits and business events. The position is classified as an exempt individual contributor within the Finance department.

Key Responsibilities

• Manage and maintain the Rippling timekeeping environment, including timecards and scheduling.
• Review punches and schedules to confirm hours are recorded correctly.
• Work with clubs to support scheduling and timekeeping needs.
• Ensure payroll practices align with FLSA, federal, state, and local wage-and-hour rules.
• Check and verify time data such as worked hours, PTO, overtime, premiums, seasonal coach hours, wage calculations, and blended-rate overtime.
• Keep payroll records updated for hires, terminations, pay adjustments, work locations, and tax elections.
• Examine payroll previews and audit reports to spot and resolve discrepancies before submission.
• Confirm employee work locations, tax configurations, and local tax jurisdiction details for correct withholding and compliance.
• Support payroll tax work including registrations, filings, reconciliations, and responses to tax notices.
• Assist with year-end payroll tasks such as W-2 processing, taxable benefit reporting, corrections, and reconciliations.
• Build ad hoc reports in Rippling for audit and reporting purposes.
• Take part in system upgrades, testing, process improvements, and onboarding of newly acquired clubs.
• Maintain and improve payroll standard operating procedures, with a focus on reducing manual work and standardizing workflows.
• Deliver responsive, professional payroll support to employees and internal teams.
• Protect the confidentiality of payroll and employee data at all times.

Required Skills and Experience

• Deep understanding of U.S. payroll rules, including FLSA and multi-state wage-and-hour requirements.
• Experience with payroll and HCM platforms such as Rippling, Paycor, ADP, UKG, or Workday.
• Strong working knowledge of Rippling time and attendance, scheduling, payroll processing, reporting, and employee time tracking.
• Advanced Excel or Google Sheets skills, including lookups, pivot tables, and data validation.
• Strong accuracy, attention to detail, and follow-through.
• Ability to diagnose timekeeping and payroll issues and determine root causes.
• Clear written and verbal communication skills, including the ability to explain payroll topics to non-specialists.
• Excellent organization and the ability to manage priorities and tight deadlines.

Experience and Qualifications

• At least 5 years of direct U.S. payroll experience across multiple states and entities.
• Hands-on experience with Rippling Time & Attendance, Scheduling, and Payroll.
• Background in payroll tax setup, reconciliations, and year-end reporting.
• Prior experience in sports, entertainment, hospitality, or other fast-growing startup environments is preferred.

Personal Attributes

• Comfortable operating in a fast-moving environment where priorities can change quickly.
• Resourceful and able to decide when an issue needs to be escalated.
• Strong team player with solid communication skills.
• Able to work independently while collaborating effectively with a distributed remote team.
• Proactive, positive, organized, and creative in solving problems.
• Adaptable and eager to keep learning in a rapidly evolving setting.

Remote Work Requirements

• Ability to use a computer, keyboard, mouse, and video conferencing tools.
• Ability to communicate effectively over video, phone, and written channels.
• Expected to attend meetings with video turned on.
• Must have a dedicated remote workspace with dual-monitor or multi-monitor setup.
• Occasional travel is required for site visits and events.