Part-Time Bookkeeping Virtual Assistant – QuickBooks, Purchase Orders, Receipts, and Invoicing

Company Overview

OpSec Consulting is a United States-based IT and low-voltage service provider specializing in managed IT services, technical support, installations, and project management for healthcare and commercial clients.

Position Summary

We seek a dependable and detail-conscious bookkeeping and administrative virtual assistant to support daily financial operations. This part-time role requires strong organizational and bookkeeping skills, particularly experience with QuickBooks. The position involves roughly 15 to 20 hours per week, with working hours overlapping US Eastern Time.

Key Responsibilities

• Input purchase orders into the billing system accurately.
• Record receipts and expenses into QuickBooks promptly.
• Generate customer invoices using provided information.
• Enter vendor bills and match them with corresponding receipts or purchase orders.
• Perform reconciliations of bank and credit card accounts within QuickBooks.
• Review financial transactions for accuracy and appropriate classification.
• Communicate internally to resolve missing or unclear information.
• Maintain organized and current financial records.
• Execute other bookkeeping or administrative tasks as assigned.

Candidate Requirements

• Minimum of 2 to 3 years of bookkeeping experience.
• Proficient use of QuickBooks software.
• Experience creating invoices and managing purchase orders, receipts, bills, and expenses.
• Skilled in reconciling bank and credit card accounts.
• Competency with Excel or Google Sheets.
• Strong attention to detail and accuracy.
• Effective written English communication skills.
• Ability to work independently with minimal supervision.
• Proactive in seeking clarification when necessary.
• Reliable internet access.
• Availability for partial workday overlap with US Eastern Time zone.

Preferred Qualifications

• Experience working with US-based companies.
• Familiarity with IT, managed service providers, construction, service, or project-oriented businesses.
• Exposure to billing or accounting platforms such as ConnectWise, QuoteWerks, or similar systems.
• Knowledge of accounts payable and receivable processes.
• Experience matching receipts to credit card transactions.
• Ability to create invoices derived from service tickets, job notes, or project data.

Work Schedule and Compensation

This position is part-time, initially requiring about 15 to 20 hours weekly. The precise schedule is flexible but must include hours overlapping with the US Eastern business day to facilitate communication. The starting hourly pay ranges from 6 to 8 USD, depending on applicant experience.

Application Instructions

Interested candidates should submit the following details:

• Summary of QuickBooks proficiency.
• Outline of bookkeeping experience.
• Experience handling purchase orders and account reconciliations.
• Expected hourly compensation.
• Availability in Philippine Time and US Eastern Time zones.
• Brief description of prior bookkeeping responsibilities.
• Include "OpSec Bookkeeping VA" in the subject line to indicate full reading of the job post.

Additional Information

We seek a long-term, trustworthy, and meticulous team member to join us remotely from the Philippines.