PACE Buyer — Buyers Desk

Role Overview

This position requires working onsite three days a week. The Buyers Desk acts as a centralized execution hub within the company's procurement program, handling purchase requests from start to finish—including intake, purchase order creation, vendor communication, and invoice preparation—allowing business teams to operate efficiently without managing procurement systems themselves.

As a PACE Buyer, you will manage the entire Procure-to-Pay cycle. While Coupa is the primary system, your responsibilities extend beyond purchase order creation, involving close collaboration with vendors, FP&A, Accounts Payable, Sourcing, and business partners to ensure purchases are compliant, accurately structured, and ready for smooth payment processing.

Your role sits at the intersection of multiple systems and stakeholders, ensuring procurement processes operate effectively in practice, preventing delays caused by missing data, incorrect setups, or process gaps.

Key Responsibilities

• Evaluate and prioritize incoming purchase requests, accurately entering requisitions into Coupa on behalf of requesters.
• Assign correct commodity codes to ensure appropriate general ledger alignment and avoid finance issues later.
• Verify cost center and project code details before submission to prevent approval delays.
• Determine service start/end dates from contracts or statements of work and correctly apply prepaid accounting practices where necessary.
• Manage purchase order amendments, renewals, monthly netting tasks, and closures within your assigned portfolio.
• Coordinate with FP&A to confirm budget availability and project code correctness prior to submission.
• Partner on month-end accrual reviews, validating prepaid flags, service periods, and purchase order accuracy against expected invoices.
• Identify and resolve coding discrepancies related to cost centers, general ledger accounts, or project codes to minimize rework.
• Work directly with vendors to set up purchase orders, clarify payment terms, and confirm invoicing requirements, ensuring invoice accuracy.
• Assist vendor onboarding through the Vendor Assessment Process, confirming completion before submitting purchase requisitions.
• Follow up on missing goods receipts required for payment processing.
• Serve as the primary contact for business requesters from intake to purchase order issuance, proactively requesting any missing information to meet service level agreements.
• Ensure a smooth requester experience by simplifying the procurement process without requiring requesters to navigate procurement systems.
• Evaluate each purchase request for compliance requirements including after-the-fact purchases, emergency exceptions, and blanket purchase order conditions.
• Confirm vendor assessments are completed according to policy thresholds.
• Apply regional procurement rules such as tax treatments, entity-specific regulations, and currency restrictions.
• Escalate repetitive non-compliance issues with thorough documentation.
• Collaborate with Sourcing when needed to support purchase order setup following contract execution.

Candidate Profile

• Minimum 2 years experience in procurement operations or procure-to-pay execution, with hands-on purchase order creation and queue management.
• Familiarity with general ledger accounts, cost centers, project codes, and payment terms interrelationships.
• Experience using Coupa or similar procure-to-pay platforms.
• Ability to manage multiple concurrent requests at varying stages, maintaining timely responses and meeting SLAs.
• Strong communication skills for cross-functional coordination involving finance, accounts payable, legal, and business units.
• High attention to detail concerning data entries such as commodity codes, entity details, currencies, and coding accuracy.
• Experience working in global or multi-entity settings where regional rules impact purchase order structuring.

Additional Valuable Experience

• Hands-on experience with Coupa including purchase order generation, invoice exception resolution, and supplier portal assistance.
• Familiarity with procurement intake or vendor assessment software tools.
• Collaborative experience with FP&A teams on accruals, prepaid treatments, or month-end financial closing.
• Procurement background in media, technology, or entertainment sectors, such as marketing, content acquisition, or talent expenditures.
• Experience in shared services or centralized procurement environments.

Compensation and Company Info

The expected pay range for this role is $28 to $33 per hour, with actual compensation influenced by education level, relevant work experience, certifications, and location.

About Skill:
Skill connects top-tier professionals in IT, engineering, finance, and administration with leading global brands. Eligible employees gain access to benefits including health contributions, retirement plans with matching, and flexible spending accounts.

Skill is committed to equal opportunity employment, valuing diversity in age, race, color, religion, gender identity, sexual orientation, veteran status, disability, and other protected characteristics. The organization fosters an inclusive environment where varied perspectives are encouraged and career growth is supported.