Operations & Executive Assistant

Role Overview

This full-time remote role requires an experienced Operations & Executive Assistant to support end-to-end operational workflows within a dynamic startup or technology-focused environment. The ideal candidate will possess 3 to 5 years of experience in executive assistance, operations, or revenue operations, demonstrating meticulous attention to detail, strong process orientation, and proficiency in managing invoicing, billing, and contract administration.

Key Responsibilities

• Oversee the entire invoicing process: generate, dispatch, and track invoices while monitoring payment receipts.
• Manage contract workflows including drafting, sending, and following up on Master Service Agreements (MSAs), Statements of Work (SOWs), and Non-Disclosure Agreements (NDAs) through digital signature platforms.
• Ensure accurate maintenance of CRM and other internal systems by updating client information, contract statuses, and billing progress.
• Align leadership and operations by monitoring executive tasks and ensuring client deliverables and internal timelines are met.
• Organize and maintain internal documentation and operational files to support ongoing business activities.
• Provide comprehensive administrative support to leadership beyond calendar and schedule management, handling various ad hoc operational tasks.

Preferred Skills and Additional Capabilities

• Ability to author and enhance standard operating procedures (SOPs) and checklists.
• Propose practical process improvements to enhance revenue operations efficiency and minimize errors.
• Proficient use of spreadsheets (formulas such as SUMIFS, XLOOKUP, PivotTables) to compile accounts receivable aging reports, reconciliations, and operational metrics supporting billing accuracy and cash flow monitoring.

Non-Negotiable Skills

• Experience with AI and Robotic Process Automation (RPA) development.
• Competency as a Virtual Assistant.
• Capability in financial research activities.
• Legal assistance expertise.
• Strong administrative support skills.

Additional Information

• The position offers a monthly salary of 1500 USD.
• Work location is fully remote and open to candidates based in Latin America.
• Professional English fluency is required for communication.
• Experience with invoicing, billing tools, and digital signature platforms such as DocuSign or PandaDoc is expected, with familiarity in QuickBooks, Stripe, or similar software preferred.