Operations and Executive Support
Wellington, Wellington Region, New Zealand · Full Time
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- Experience
- Any
- Salary
- —
- Openings
- 1
- Posted
- 2 hours ago
- Work mode
- In office
- Eligibility
- Candidates with experience in administration, executive support, or coordination are encouraged to apply, especially those with Board support experience. Applicants with HR administration experience or a strong interest in developing that capability will also be considered.
- Resume
- Required to apply
Where you'll work
Job description
About the Organisation
WellStop is a community-focused organisation dedicated to reducing sexual harm and helping build safer communities throughout Aotearoa. It partners with individuals, whānau, and communities to support meaningful and lasting change.
Why This Role Stands Out
- You will be part of a team that values connection, compassion, and collaboration.
- This is a practical, varied position where you will support leaders, staff, and day-to-day operations.
- The work is purpose-driven and contributes to safer communities.
Role Summary
Reporting to the General Manager, this position delivers high-quality executive and administrative assistance to the Management Team and Board, while also supporting HR and operational coordination across the organisation.
Key Responsibilities
- Support the CEO, Management Team, and Board by organising meetings, drafting agendas, and recording minutes.
- Assist with HR administration throughout the employee journey, including recruitment coordination, onboarding, and maintenance of HR systems.
- Look after HRIS records, employee files, and organisational documents.
- Help coordinate Health & Safety activities and reporting obligations.
- Prepare reports, presentations, and other important organisational materials.
- Help improve internal systems and processes on an ongoing basis.
About You
- You bring solid experience in administration, executive assistance, or coordination, including exposure to Board support.
- You have HR administration experience or a genuine interest in developing capability in this area.
- You work in a values-led way and are committed to Te Tiriti o Waitangi, with openness to building cultural capability.
- You are highly organised and detail-oriented.
- You are comfortable with technology and using a range of digital systems and tools.
- You take initiative, adapt quickly, and approach work with a can-do attitude.
- You communicate clearly and professionally, both in writing and verbally.
- You handle sensitive information with strong discretion, professionalism, and confidentiality.
Additional Information
This is an opportunity to join a kaupapa-driven organisation where your experience in operations, HR, and executive support will help deliver meaningful outcomes. The application deadline is Sunday 5 July 2026. Further enquiries can be directed to Donna Williams on +64 4 550 8020 or 021 240 2703. Reference: BH-11695.