Officer Accounts Payable

Role overview

Gympie Regional Council is hiring a full-time Officer Accounts Payable for a 12-month fixed term assignment within its Accounts Payable team in Gympie, Queensland. The role offers a starting salary of $86,068 per year, with superannuation of up to 15%, along with a range of workplace benefits.

About the region

Gympie sits in a fast-growing region that extends from rural valleys in the west to the Cooloola Coast. It borders the Noosa and Fraser Coast local government areas and also connects with the North and South Burnett and Somerset regions. The area blends a country lifestyle with access to natural attractions, beaches, local history and well-known events such as the Gympie Music Muster. It offers an appealing balance of lifestyle and proximity to Noosa, the Sunshine Coast and Brisbane.

What the position involves

This fixed-term Accounts Payable role focuses on delivering accurate, timely and efficient payables support. The position is responsible for processing supplier invoices, verifying suppliers, maintaining supplier records, handling payments, managing workflow exceptions and supporting onboarding activities. The role also helps ensure compliance with Council procedures, financial controls and relevant legislation.

The work contributes to the wider procure-to-pay function by maintaining financial records, resolving exceptions and supporting stakeholders so supplier payments and service delivery happen smoothly and on time.

Key duties

• Handle supplier invoices through TechnologyOne and connected workflow tools.
• Review invoice exceptions, unmatched invoices and workflow queues, then take action as needed.
• Check, validate and process invoices in line with Council policies, delegations and financial procedures.
• Monitor automated invoice capture activity and inspect data extracted through OCR tools.
• Correct OCR-generated invoice details to make sure routing and payment steps are accurate.
• Investigate invoice differences, pricing issues and purchase order mismatches.
• Process credit notes, adjustments and account reconciliations.
• Escalate unresolved issues and exceptions where required.
• Keep supplier records and support documentation accurate and up to date.
• Carry out supplier onboarding, verification and maintenance using EFTSure and related processes.
• Validate supplier details and documentation against established controls.
• Answer supplier questions about invoices, payments and account issues.
• Work with suppliers to fix routine discrepancies and open items.
• Prepare and check payment runs.
• Assist with electronic payment processing and banking interfaces.
• Track rejected payments and coordinate corrective action.
• Ensure payments are made within agreed terms.
• Reconcile supplier statements and investigate outstanding balances.
• Support month-end and year-end Accounts Payable tasks.
• Review aged creditor items and unmatched transactions.
• Help preserve the accuracy and integrity of Accounts Payable records.
• Maintain records in line with Council’s recordkeeping policy.
• Follow Accounts Payable procedures, financial delegations and internal controls.
• Assist with internal and external audit requests by providing supporting information and documents.
• Spot and escalate compliance issues, process weaknesses and financial risks.
• Contribute ideas to improve Accounts Payable workflows, processes and service delivery.
• Help create and maintain procedures, work instructions and user guidance materials for Accounts Payable and TechnologyOne.
• Identify and escalate supplier verification issues, duplicate supplier entries and possible data integrity problems.
• Support maintenance of supplier verification and invoice processing records in line with governance requirements.
• Provide courteous, responsive service to internal and external stakeholders.
• Build effective working relationships with suppliers and Council staff.
• Guide Council officers on Accounts Payable procedures and invoice processing requirements.
• Support onboarding and training of new team members when needed.
• Contribute to a positive and cooperative team culture.

Essential background and skills

The successful candidate should bring hands-on experience in Accounts Payable, finance administration or procure-to-pay operations, along with confidence using ERP financial systems and workflow tools. Strong attention to detail is important for protecting data accuracy and maintaining reliable financial records.

Experience with OCR invoice capture and high-volume payables processing is required, as is the ability to investigate and solve system, process and transaction issues. You should also be able to interpret accounting information, communicate clearly, manage competing priorities and meet deadlines. A current Queensland C class driver’s licence is also required.

Benefits and conditions

• Full-time fixed term engagement for 12 months.
• Annual salary starting at $86,068.
• Superannuation of up to 15%.
• Fortnightly rostered day off.
• Access to employee health and wellbeing programs.
• Salary sacrifice and salary packaging options.
• Fitness Passport access for discounted workouts at more than 25 local gyms for employees and their families.
• Long service leave after seven years.
• Employee assistance program with free and confidential counselling for employees and their families.

Application process

Applications must be submitted through Council’s online application system. Late submissions will not be accepted, and applications sent through agencies will not be considered. Candidates are advised to review the position description, prepare their responses in advance and keep each response to 300 words or fewer. Shortlisted applicants may need to complete skills, qualification, reference, medical and national police checks.

About Council values and inclusion

Council values accountability, communication, customer focus, integrity, teamwork and collaboration. Applicants may be assessed on how they demonstrate these values in previous employment. Gympie Regional Council is an equal opportunity employer and encourages applications from suitably qualified candidates, including First Nations people and people from diverse social, cultural and gender backgrounds.

Contact information

For role-related questions, contact the Coordinator Procure to Pay, Allison Britton, on 07 5481 0834 or at allison.britton@gympie.qld.gov.au. For assistance with the application system, contact Officer Recruitment, Sue Rossi, on 07-5481 0971 or at sue.rossi@gympie.qld.gov.au.