Office Management and Team Support Specialist

About the Role

SEMRON is an innovative technology startup dedicated to creating advanced hardware that empowers AI applications to operate directly on mobile devices with high speed and efficiency, eliminating reliance on cloud computing. Our compact, multicultural team of about 20 professionals values focused work alongside a welcoming and flexible corporate culture that emphasizes productivity, accountability, prompt decisions, and transparent communication.

We are seeking a dependable and well-organized individual to handle administrative duties and oversee our office environment. Your role will involve monitoring ongoing tasks, ensuring smooth daily operations, and proactively assisting with practical matters.

Key Responsibilities

• Manage shared email accounts by directing inquiries to appropriate contacts and tracking unresolved issues.
• Organize invoices, receipts, and maintain an orderly filing system.
• Assist with employee travel expense processing, and administration of leaves such as vacation and sickness.
• Prepare necessary documents and facilitate communication for both internal teams and external partners.
• Support management scheduling, general office administration, and help streamline organizational procedures.
• Contribute to recruitment by publishing job postings, coordinating interviews, and aiding in onboarding new hires.
• Plan and coordinate internal team activities and events.
• Maintain the office, kitchen, and shared areas to ensure cleanliness and adequate supplies.
• Supervise cleaning services for timely and satisfactory performance.
• Manage procurement and inventory of beverages, food, office materials, and other consumables.
• Liaise with the landlord, maintenance personnel, and external service providers, monitoring outstanding issues.

Candidate Profile

• Exhibits reliability, autonomy, and a structured approach, effectively juggling multiple responsibilities.
• Enjoys organizing tasks proactively and recognizes what needs attention.
• Communicates courteously and professionally with excellent German and proficient English skills.
• Handles sensitive data—including invoices and employee information—with discretion and care.
• Proficient in Microsoft Office and SharePoint applications.
• Open to utilizing AI tools pragmatically to enhance administrative efficiency.
• Previous exposure to team assistance, office management, administration, or hospitality is preferred but not mandatory; attitude and approach weigh more.
• No specialized experience in semiconductors or AI is necessary.

Benefits of Joining

• Engage in a varied role offering significant influence on workplace operations.
• Experience a vibrant startup atmosphere free from cumbersome bureaucracy.
• Work within an international team characterized by swift decision-making and openness.
• Benefit from a respectful and professional workplace culture.
• Enjoy a centrally located office in Dresden with modern facilities and a comfortable environment.
• Flexible working hours accommodating personal needs.
• Opportunity for long-term engagement and career growth.

About SEMRON

SEMRON pioneers novel solutions in AI hardware, focusing on analog in-memory computing to accelerate deep neural networks. This breakthrough lets us develop vertically scalable computing architectures similar to the transformative impact NAND flash had on memory technology, allowing deployment of models with billions of parameters on very compact chips.