Office Executive

About the Role

Levi’s® Australia is looking for an Office Executive to support day-to-day workplace operations, executive administration and employee experience at its South Melbourne office. The role sits within a globally recognised brand known for originality, quality, innovation and sustainability, and offers the chance to contribute to a professional environment that supports both business leaders and employees.

What You’ll Be Doing

• Serve as the main contact for guests, employees and external partners, ensuring the front desk experience is polished, friendly and service-driven.
• Keep reception, meeting rooms and shared areas tidy, organised and ready for daily use.
• Manage visitor handling, office communication and routine queries with sound judgement, professionalism and discretion.
• Maintain reception processes, visitor records and office reference documents so they stay accurate and practical.
• Oversee incoming and outgoing mail, courier movements and deliveries across the ANZ network, making sure items are processed correctly and on time.
• Coordinate urgent deliveries, track inbound items and support prompt collection or distribution.
• Stay familiar with building, security and emergency procedures and apply them as part of everyday office management.
• Provide administrative support to the General Manager, including diary coordination, travel arrangements, expense handling and communication with stakeholders.
• Assist with internal meetings, leadership events, conferences and other business activities, ensuring everything is organised and followed through.
• Handle office vendors and administration tasks such as supplier coordination, purchase orders, invoice processing and routine correspondence.
• Build and maintain strong working relationships with leaders, executive assistants, employees, vendors and external partners.
• Work with HR on selected people-related activities such as onboarding, employee celebrations, recognition, departures and internal updates.
• Support project coordination and other ad hoc business priorities for the General Manager.
• Take ownership of daily office operations, including facilities, building coordination, service providers, supplies and shared spaces.
• Keep the workplace well maintained, stocked and ready for employees and visitors, including kitchens, meeting rooms and common areas.
• Monitor office supplies and consumables to maintain suitable levels of stationery, kitchen supplies and other workplace essentials.
• Coordinate recurring office services and practical administration such as supplier visits, maintenance requests and shared resource scheduling, including car park allocation where needed.

What We’re Looking For

• Someone who can juggle multiple priorities, resolve day-to-day issues and stay composed while working with different stakeholders.
• Strong organisational ability, communication skills and stakeholder management capability.
• A flexible, proactive mindset and the ability to adapt to changing priorities.
• Sound judgement, professionalism and discretion when dealing with sensitive information.
• Comfort using Microsoft Office tools, including Outlook, Word, Excel and PowerPoint.
• High initiative, a sense of ownership and excellent attention to detail.
• Background in office coordination and a polished, service-oriented approach.

Perks and Benefits

• Competitive pay with bonus potential.
• Generous discounts on Levi’s® products and brands.
• A collaborative and supportive team culture.
• Career development and growth opportunities within a global organisation.
• Access to a brand-new ergonomic office in South Melbourne.
• Opportunities to take part in community involvement initiatives.

Additional Information

This is a full-time, on-site role based at Level 7, 11 Eastern Road, South Melbourne, VIC 3205. Applicants should be prepared to submit a resume and cover letter. Current employees are expected to apply through their internal Workday account.