Office Executive

About the Organisation

The company is a growing, operations-focused business that places high value on efficiency, professionalism, teamwork, and a healthy workplace culture. It believes a well-run office is central to smooth business performance and strong employee productivity.

Role Overview

This position calls for a highly organised and proactive Office Executive to manage everyday administrative work and keep office operations running smoothly. The role also involves supporting multiple departments, coordinating office activity, and contributing to overall operational effectiveness.

Key Duties

• Oversee routine office administration and day-to-day operational support.
• Arrange meetings, appointments, travel bookings, and company events.
• Keep records, documentation, filing systems, and databases accurate and up to date.
• Manage incoming and outgoing correspondence, emails, calls, and internal communication.
• Assist with buying office supplies and equipment, and coordinate with vendors.
• Support invoice handling, expense monitoring, and administrative reporting.
• Help coordinate new joiner onboarding and provide administrative assistance to HR-related activities.
• Work with internal teams, outside vendors, service partners, and other stakeholders.
• Ensure office procedures, policies, and administrative standards are properly followed.
• Provide support on additional operational and administrative tasks as needed.

Required Profile

• A diploma or bachelor’s degree in Business Administration, Management, Office Administration, or a similar discipline.
• At least 2 to 5+ years of experience in office administration, executive assistance, operations, or a comparable function.
• Strong ability to stay organised and manage several tasks at once.
• Good written and verbal communication along with strong people skills.
• Confident use of Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.
• Careful attention to detail and solid problem-solving ability.
• Capability to manage deadlines and shifting priorities effectively.
• A professional, proactive, and service-minded approach.
• Ability to work independently as well as within a team environment.

Preferred Experience

• Background in supporting senior leaders or executive-level teams.
• Exposure to office management tools, administrative workflows, and vendor handling.
• Prior experience in HR administration, procurement, or facilities-related work is an added advantage.
• Basic bookkeeping knowledge or invoice processing experience is useful.
• Experience in a fast-moving corporate environment is preferred.

What’s Offered

• Hybrid work arrangement in Singapore.
• A collaborative and supportive team environment.
• Opportunities for professional growth and career development.
• Exposure to a wide range of cross-functional business operations.
• A positive and inclusive workplace culture.
• Competitive pay and benefits.

Additional Information

This is a full-time, mid-level position based in Singapore, with a hybrid working arrangement.