Office Assistant - Medical Secretariat (m/f/d)

About the Role

Join an organization that values humanity by blending professional expertise with personal care. Our Martha-Maria St. Theresien Hospital is seeking a dedicated Office Assistant in the Medical Secretariat for the Acute Geriatrics and Geriatric Rehabilitation department starting July 1, 2026. This is a full-time role encompassing 39 hours per week.

Become part of a respectful, harmonious team with thorough onboarding, 31 vacation days, competitive pay according to AVR-EmK, and numerous attractive benefits.

Key Responsibilities

• Manage and coordinate both outpatient and inpatient appointments while communicating with internal and external physicians, patients, and insurance providers.
• Oversee the scheduling and time management for the chief physicians in the Medical Clinic.
• Handle secretarial duties such as answering phone calls, managing incoming and outgoing mail, preparing protocols, and general administrative tasks.
• Organize meetings, events, and training sessions effectively.
• Manage record keeping and invoice processing within the Medical Clinic.

Candidate Profile

• Completed vocational training as a Medical Assistant, Practice Manager, Health Care Business Administrator, or comparable qualification.
• Preferably, experience working in secretariat or assistant roles or in a related area.
• Ideally, experience in the healthcare sector with good understanding of medical terminology.
• Proficient in MS Office applications and solid overall IT skills.
• Strong organizational capabilities coupled with a communicative, open personality and an independent, reliable, and solution-focused work style.

Benefits

• Compensation based on AVR-EmK including annual special payment and child allowance.
• 31 days of vacation annually.
• Company pension scheme and affordable supplemental health insurance options.
• Professional development and training opportunities, including eLearning.
• Discounted meals and additional savings through partner companies.
• Employer subsidy for the Germany public transport ticket.
• Possibility of leasing a job bike (Jobrad).
• Lifetime working time accounts.
• 10% employee discount at Martha-Maria's recreational facility near Neuschwanstein Castle.
• Multi-day, employer-funded health promotion offers.
• Onsite daycare with flexible hours and staff housing availability.

About Martha-Maria

Martha-Maria is an autonomous diaconal institution linked to the Evangelical Methodist Church, part of the Association of Christian Churches, and a member of the Diaconal Work. It comprises hospitals, nursing vocational schools, senior centers, and recreation facilities employing about 4,000 staff across Bavaria and Baden-Württemberg.

Contact

For personal inquiries, please contact Ms. Kerstin Wagner, Head of Secretariat, at (0911) 959-1101.