Medical Secretary

About the role

Advara HeartCare is hiring a Medical Secretary for its Murdoch, Western Australia operations. This is a permanent full-time position in the healthcare / medical administration field. The role supports patients with a range of cardiovascular conditions and contributes directly to the quality of care delivered by the organisation.

Advara HeartCare is an Australian-owned cardiology provider with more than 20 years of experience, a network of over 90 centres, and more than 100 doctors. The organisation is focused on raising the standard of heart care through strong outcomes, patient-focused service, and a workplace culture built around support, growth, and teamwork.

This is a mobile position, meaning you may be required to work across different locations depending on the doctor’s clinic roster. Non-clinic day locations will be discussed further during the hiring process.

Key responsibilities

• Support specialist clinics by coordinating schedules, appointments, and busy practice calendars.
• Provide personal assistant-style support to specialists as needed.
• Handle patient invoicing, receipts, quotations, and account-related questions.
• Process billing through Medicare, DVA, and private health funds.
• Communicate professionally with hospitals, healthcare providers, patients, and other stakeholders.
• Use medical practice software, specifically HealthTrack, for day-to-day administrative tasks.
• Maintain accuracy, organisation, and efficiency while managing multiple priorities under pressure.

Candidate profile

• At least 2 years of experience as a medical secretary, ideally in a specialist medical environment.
• Background in managing a busy specialist’s clinic schedule, bookings, and administrative support.
• Strong command of medical terminology; cardiology terminology is an advantage.
• Experience using medical management software, with HealthTrack preferred.
• Excellent written and verbal communication skills.
• Strong organisational ability, with the capacity to multitask and prioritise effectively.
• High attention to detail and solid computer literacy.
• Ability to deal with pressure while keeping service standards high.
• Current Australian driver’s licence is required.

Additional qualities valued

• A collaborative attitude and a genuine interest in ongoing learning.
• Willingness to build new skills, share knowledge, and contribute to the success of the wider team.

Why join Advara HeartCare

• Be part of a values-led organisation where people are central to the mission.
• Work in a supportive, connected team environment.
• Gain access to meaningful work with a strong patient-care focus.
• Enjoy opportunities to expand your expertise and progress your career in a fast-growing business.
• Have your ideas and contribution recognised in a workplace that listens to its people.
• Purchase extra annual leave through the company’s leave scheme.
• Receive benefits including 12 weeks of paid parental leave.
• Work alongside a collaborative team in an innovative healthcare organisation.
• Join one of the leading providers shaping the future of heart-disease treatment.

Equal opportunity

Advara HeartCare is an equal opportunity employer. The company values diversity and does not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability.