Medical Administrative Assistant - OB/GYN

Role overview

This position supports physicians and surgeons with both clerical and clinical tasks so patient care can be delivered efficiently and accurately. The role combines front-office coordination, medical documentation support, patient communication, and, when qualified, selected clinical assistance.

Core responsibilities

• Arrange patient appointments when needed.
• Record detailed clinical phone messages for physicians or advanced allied healthcare providers.
• Obtain insurance approvals for procedures and tests ordered by the attending physician.
• Enter orders into the electronic medical record system or prepare prescription refill requests for physician review and sign-off.
• Keep the tracking log updated for monitoring test results.
• Support upkeep of paper and electronic charts, including operative reports, lab/test results, and home care forms.
• Coordinate surgery or procedure scheduling, often with a Surgical Coordinator, and verify timing with patients while preparing charts, pre-admission documents, and consent forms as required.
• If qualified for medical assistant functions, help with tasks such as venipuncture, EKGs, patient flow coordination, rooming patients, assisting with walking, transfers, dressing, specimen collection, point-of-care testing, exam preparation, taking vital signs, relaying instructions, and answering calls with relevant information.
• Retrieve dictated physician correspondence and edit it when necessary.
• Prepare outgoing mail and written correspondence for physicians.
• Assemble documents needed for surgical billing packets.
• Keep the office schedule organized, adjusted, and confirmed as needed.
• Support patient flow throughout clinic hours.
• Contribute to revenue cycle activities.
• May also carry out medical scribe duties.
• Complete additional duties assigned by leadership.

Qualifications

Candidates should have either an associate degree, or a high school diploma/GED plus two years of relevant experience. A graduate medical assistant program is required for anyone performing clinical duties. The role also calls for 3 years of related experience. Certified Medical Assistant certification is mandatory if medical assistant duties are performed.

About the employer

Mount Sinai Health System is committed to a workplace built on inclusion, respect, fairness, and continuous improvement. The organization emphasizes collaboration and equal access to opportunity while supporting employees in delivering outstanding care. It is a large academic medical system serving the New York metro area with hospitals, outpatient practices, laboratories, nursing and medical education programs, and community health centers. The health system is widely recognized for clinical excellence, research, and innovation, and it aims to improve care across all stages of life.

Equal opportunity statement

The employer follows all applicable federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, veteran status, or any other protected characteristic. The workplace is intended to be respectful, supportive, and barrier-free for employees, patients, visitors, trainees, and the communities served.

Compensation

The posted hourly pay range for this position is $26.2377 to $32.727. Final pay may vary based on experience, education, and operational requirements. Bonus pay, incentive compensation, differentials, and benefits are not included in that range.