Legal Secretary

Role overview

An established commercial law practice in Dublin is looking for a seasoned Legal Secretary to support its Projects and Construction group. The position offers the chance to work in a fast-moving, team-oriented setting with exposure to complex, high-quality legal work and good scope for professional growth.

Key responsibilities

• Deliver day-to-day administrative and secretarial assistance to a demanding legal team.
• Track and manage files from opening through closure using a legal matter management platform.
• Keep case records current, including document control and incoming/outgoing correspondence.
• Draft and assemble materials for both internal meetings and client meetings.
• Assist with the monthly invoicing cycle, helping ensure billing is accurate and sent on time.
• Maintain calendars and coordinate schedules to avoid clashes and keep time well organised.
• Work with colleagues and outside contacts to address requests and keep matters moving.
• Manage confidential and sensitive information with a high level of care and discretion.
• Produce documents accurately and efficiently, coordinating with specialist support where required.
• Arrange business travel and create detailed itineraries.
• Record time entries and submit expenses.
• Act as a polished first point of contact for clients and visitors.

Experience and skills needed

• At least 3 to 5+ years of experience working as a Legal Secretary, preferably in projects or construction.
• Background supporting senior stakeholders in a legal setting.
• Working knowledge of legal case management tools such as iManage or equivalent systems.
• Hands-on experience with billing software such as KeyHouse or a similar platform.
• Strong accuracy, organisation, and attention to detail.
• Ability to handle confidential information responsibly.
• Excellent verbal and written communication skills.
• Demonstrated ability to balance multiple priorities at once.
• A proactive, positive mindset and the ability to perform well under pressure.

Additional information

If you are interested in this opportunity, you would normally be expected to submit an updated CV through the employer's application process. The hiring organisation states that its recruitment service operates as an employment agency for permanent roles and as an employment business for temporary workers. By proceeding, you accept the relevant terms and conditions, privacy policy, and disclaimers referenced by the employer.