Legal Office Assistant

About the Role

The Board of Industrial Insurance Appeals (BIIA) in Washington State presents an excellent opportunity for individuals aiming to contribute meaningfully to state services. The BIIA operates independently from the Department of Labor and Industries and handles appeals related to industrial insurance, safety citations, and employer premiums.

As a Legal Office Assistant, you will play a vital role in managing legal and administrative documents, facilitating communication, and supporting the agency’s operations with high standards of accuracy and efficiency. This position allows for flexible remote work arrangements within Thurston County, Olympia, WA.

Key Responsibilities

• Manage and route incoming electronic documents by evaluating their legal relevance and directing them to the appropriate files and recipients.
• Handle incoming and outgoing agency faxes with independence and accuracy.
• Receive and process all mail by date-stamping and scanning for digital processing when necessary.
• Support the public disclosure process, including reviewing requests, unbinding, collating, scanning, converting, reassembling, and reporting issues with documents.

Qualifications

Applicants must meet one of the following minimum educational and experience requirements:

• High school diploma or GED plus two years clerical or administrative experience.
• High school diploma or GED plus one year of legal office experience.
• Associate degree (AA) or higher plus one year of clerical or administrative experience.

Required Skills and Competencies

• Proficiency with office machinery including scanners, copiers, and computers.
• Strong communication skills, both verbal and written.
• Exceptional typing and keyboarding abilities.
• Research capabilities.
• Customer service skills to handle inquiries and complaints appropriately.
• Effective multitasking, prioritization, and time management skills.
• Physical ability to lift and move heavy items like boxes and carts.

Desired Attributes

• Attention to detail and thoroughness.
• Previous general office experience.

Core Behavior Competencies

• Customer Focus: Commitment to high levels of service satisfaction.
• Relationship Building: Teamwork and positive interpersonal interactions.
• Ethics and Integrity: Honest and professional conduct.
• Adaptability: Flexibility in response to changing priorities.
• Accountability: Dependability and responsibility.
• Effective and Respectful Communication: Clear and courteous messaging.
• Safety Focus: Compliance with workplace safety standards.

Statewide Equity Competency

Demonstrates willingness to learn and develop personally to improve government operations for all communities served.

Additional Information

• Salary Range: $43836 to $58392 per year.
• Location: Thurston County - Olympia, WA.
• Position Type: Full-time, permanent.
• Remote Work: Flexible, hybrid model available.
• Application Window: Opening date 07/16/2026; closing date 07/22/2026 at 11:59 PM Pacific Time.