Legal Assistant

Role overview

We are hiring a Legal Assistant for a Canada-based role supporting a global technology organization. This position is part of a fast-paced legal function where order, precision, and process improvement matter every day. You will help keep legal operations running smoothly by managing contracts, calendars, records, and administrative workflows.

The role works closely with colleagues across Legal, Finance, Sales, and RevOps to keep business processes coordinated and efficient. There is a strong emphasis on improving workflows and using AI-enabled tools to reduce repetitive work and strengthen legal operations. This opportunity is well suited to someone proactive, highly organized, comfortable with technology, and eager to contribute in a collaborative environment.

Key responsibilities

• Handle daily legal administrative tasks, including incoming requests, outside notices, and tracking key deadlines.
• Keep legal calendars up to date for filings, renewals, and compliance obligations across several jurisdictions.
• Work with Finance on invoice handling, vendor payments, and related administrative support.
• Set up and maintain legal document repositories, including folder structures, naming standards, and permission controls in Google Drive.
• Administer DocuSign processes and ensure signed agreements are correctly tracked, stored, and easy to retrieve.
• Support contract review by identifying unusual terms in NDAs, amendments, and order forms for attorney review.
• Assist with entity administration, compliance tracking, and regulatory filings.
• Look for opportunities to streamline work and automate tasks with AI tools.
• Coordinate with teams across Legal, Sales, Finance, and RevOps to keep operations aligned.

Requirements

• At least 2 years of experience in a Legal Assistant, Paralegal, or legal operations/administrative support role.
• Excellent organization and a very high level of accuracy and attention to detail.
• Hands-on experience managing large document collections with structured filing, naming rules, and access management.
• Working knowledge of legal admin processes such as calendaring, contract tracking, and compliance monitoring.
• Comfort using AI tools and interest in applying technology to improve legal workflows.
• Strong communication skills and the ability to work effectively with multiple business functions.
• Capability to juggle several priorities in a dynamic, fast-moving environment.
• Experience with documents such as NDAs, order forms, and DPAs is a plus.
• Background in an in-house legal team or SaaS/technology setting is highly valued.

Benefits

• Competitive pay based on experience and market benchmarks.
• Medical, dental, vision, and mental health coverage for employees and their families.
• Paid parental leave of up to 16 weeks.
• Unlimited paid time off and flexible work arrangements.
• Remote-work stipend and wellness support.
• Budget for professional learning and career development.
• Chance to work in a modern legal operations environment that uses AI thoughtfully.
• Inclusive, collaborative culture across a global team.

Additional information

This role is being promoted on behalf of a partner employer, which will manage applications and the remaining hiring steps. Applications are reviewed through an AI-assisted matching process designed to assess candidates against the core role requirements; the final shortlist is shared with the hiring company. Final interview, assessment, and hiring decisions are made by the employer’s internal team.

Data privacy and AI notice

By submitting an application, you agree that your personal data may be processed to evaluate your candidacy and shared with the hiring employer. This processing may rely on legitimate interest and pre-contractual steps under applicable data protection laws, including GDPR. You may request access, correction, deletion, or objection at any time.

AI tools may be used to support parts of the hiring process, such as screening applications, reviewing resumes, analyzing responses, or flagging possible inconsistencies and verification signals. These tools assist recruiters but do not replace human judgment. Final hiring decisions are made by people. If you want more information about how your data is handled, you may contact the hiring team.