Legal Assistant

About the firm

Osler, Hoskin & Harcourt LLP is recognized as one of Canada’s top business law firms, serving leading corporate clients in Canada along with U.S. and international organizations that have significant interests in the country. With more than 1,300 people across Toronto, Montréal, Ottawa, Vancouver, Calgary, and New York, the firm offers a strong platform for legal professionals to grow.

The firm is known for building a workplace where mentorship, collaboration, and the sharing of ideas are encouraged. It is described as an energetic environment for starting a career or taking on a new professional direction.

Role overview

The Vancouver office is hiring a Legal Assistant to support the day-to-day management of several legal professionals’ practices through administrative assistance. The exact department will be determined during the recruitment process.

Key duties

• Organize schedules, resources, workflow, and deadlines for legal professionals, including maintaining document filing systems, preparing work-in-progress materials, and setting up new files.
• Communicate with clients to arrange meetings and share information as needed.
• Manage client billing administration by ensuring dockets are submitted, reviewing and editing e-prebills, preparing invoices for legal review, checking fees and disbursements, handling write-offs, and responding to billing questions.
• Receive, investigate, prepare, and follow up on audit-related requests.
• Work with sensitive and confidential records and documents.
• Prepare letters and memoranda, including affidavits of documents, assemble files, and complete conflict checks and reports.
• Provide general administrative and clerical support such as filing, answering calls, arranging travel, coordinating meetings, transcribing dictation, conducting research, photocopying, and binding materials.

Compensation

The expected annual salary for this position is between $51,000 and $56,000. Final compensation may differ based on role-related knowledge, skills, experience, and internal and market equity considerations.

Accessibility and accommodation

The firm values diversity and inclusion and encourages applications from candidates with disabilities and people from a wide range of backgrounds, identities, and cultures. Accommodation can be provided on request throughout the hiring process.

Background and reference checks

Any offer made for this position will depend on successful background and reference screening, which may include a criminal record check, credit check, and verification of employment and education.

Application note

Candidates who have the necessary background and strong customer service skills and want to join a leading Canadian law firm are asked to submit a cover letter and résumé by the closing date.