Legal Administrative Assistant

About the Role

A respected family law firm in Boston is seeking a seasoned Legal Administrative Assistant to join their team on a full-time basis. This position serves as the trusted right hand to the firm's President and provides legal and administrative assistance to multiple attorneys. The role emphasizes working in a proactive, organized manner within a fast-paced environment, valuing professionalism and excellent client service.

Key Responsibilities

• Offer comprehensive legal and administrative support to several attorneys engaged in family law practice.
• Act as the primary administrative contact for the firm's President, managing daily operational activities.
• Draft, revise, and proofread various legal documents including pleadings, motions, discovery materials, settlement agreements, correspondence, and court filings.
• File court documents electronically, ensuring adherence to all court rules and deadlines.
• Organize and maintain attorney calendars by scheduling hearings, mediations, depositions, client meetings, and appointments.
• Maintain professional communication with clients, courts, opposing counsel, and external vendors.
• Provide a warm and professional reception to clients and visitors.
• Keep both electronic and physical case files systematically organized.
• Assist with client intake processes, file creation, document organization, and record management.
• Manage incoming and outgoing correspondence, ensuring timely follow-up actions.
• Support financial documentation handling related to billing and expense tracking.
• Collaborate with attorneys, paralegals, legal assistants, and office personnel to enable smooth workflow.
• Handle sensitive legal and financial information discreetly and confidentially.
• Anticipate attorneys' needs and actively support day-to-day office operations.

Qualifications

• Proven experience as a Legal Assistant, Legal Administrative Assistant, or Legal Secretary within a law firm setting.
• Demonstrated ability supporting multiple attorneys in a demanding legal environment.
• Proficiency in electronic court filing (e-filing) systems.
• Excellent organizational, multitasking, and time management capabilities.
• Strong attention to detail and accurate work output.
• Exceptional verbal and written communication skills.
• Professional demeanor with a client-oriented approach.
• Effective interpersonal skills to build positive relationships internally and externally.
• Competent using Microsoft Office Suite, Adobe Acrobat, and legal document management software.
• Ability to manage competing priorities while sustaining high accuracy standards.
• Experience in handling confidential legal and financial documents responsibly.
• Self-driven and collaborative work style.

Preferred Attributes

• Experience specifically in family law is highly advantageous.
• Capability to contribute effectively with minimum training.
• Background in supporting executive leadership or managing broader administrative duties beyond standard legal assistance.

Education

No specific degree or legal certification is required; relevant legal experience and professionalism are key.

Compensation and Benefits

• Annual salary ranging between $72,000 and $80,000, depending on experience.
• Performance review after six months with potential salary increase.
• Discretionary annual performance-based bonus.
• Comprehensive benefits including medical, dental, vision insurance, and 401(k) plan.

Work Environment and Culture

This role requires working entirely onsite at the Boston, MA office. The firm promotes a collaborative, family-like atmosphere focusing on teamwork, professionalism, and excellent client service. The ideal candidate is someone who embraces ownership of responsibilities and seeks a long-term career within a growing organization.

Why Join This Firm?

• Opportunity to join a successful, growing family law practice with stable career prospects.
• Work closely alongside the firm's President in a visibly important and trusted capacity.
• Combine legal support with executive administration and operational duties in a varied role.
• Be part of a supportive, tight-knit team where your contributions are valued.
• Competitive pay, benefits, bonus incentives, and avenues for professional growth.

Success Indicators

• Become a trusted, indispensable resource for firm leadership and legal staff within the first year.
• Effectively manage daily responsibilities independently with little supervision.
• Provide excellent support to multiple attorneys whilst maintaining organizational standards.
• Deliver superior client service, fostering a welcoming environment for all visitors.
• Maintain orderly files, schedules, and efficient administrative processes.
• Proactively enhance office productivity and predict legal team needs.
• Establish strong integration within the firm’s collaborative culture.