HR Systems Administrator - Success Factors

Role overview

This temporary Wellington-based assignment sits within a compact, fast-moving team that helps keep the Ministry’s HR systems running smoothly. The position is suited to someone who already has solid experience and can work with confidence from the start.

What you will do

• Work as part of a collaborative cross-functional group that supports HR operations.
• Investigate system problems, carry out maintenance, run testing, and provide specialist support across HR platforms.
• Build effective working relationships with embedded functional administrative staff and teams across the wider Ministry.
• Provide advanced support, monitoring, system administration, research, and change implementation for business-critical HR systems.
• Focus primarily on recruitment (RCM), onboarding (ONB), and performance and goals (PMGM) modules and the related features around them.
• Guide planning, implementation, testing, rollout, and post-launch support for configuration changes, including demonstrations for functional teams when needed.
• Monitor and support integrations and functionality across related and downstream systems.
• Take ownership of bug fixes, change deployments, and refreshes of test environments so they remain production-like.
• Keep affected stakeholders informed about incidents, new releases, and upgrades.

Contract details

This is a fixed-term/secondment opportunity from August 2026 to April 2027 and is based in Wellington.

Salary

The total remuneration range is $91,393 to $123,649, which includes the employer’s 3.5% KiwiSaver contribution. The midpoint is $107,520. Appointment will depend on the candidate’s experience.

Who we are looking for

We are seeking an experienced System Administrator or Systems Analyst with strong HR systems knowledge and the ability to support busy business users. The role calls for someone who can manage deadlines, handle peak workloads, and communicate clearly in writing and verbally.

Additional requirements

Experience with SAP SuccessFactors in a system administration or systems analysis capacity is important, along with a background in HR technical support and service delivery. The ideal candidate will also have experience coordinating configuration, testing, troubleshooting, and implementation of system changes, plus support for HR processes such as recruitment, onboarding, and employee life cycle activities. Knowledge of Te Tiriti o Waitangi/The Treaty of Waitangi, te reo Māori, and Māori customs and protocols would be an advantage.

Eligibility and clearance

Applicants must be a New Zealand citizen or permanent resident. The successful candidate must also be able to obtain and maintain a Confidential security clearance. To meet the clearance requirements, a person generally needs enough verifiable background history in countries where reliable checks can be completed. If those checks cannot be carried out, the application may not be able to proceed.

This is a corporate specialist role based in central Wellington, not a foreign policy or diplomatic position. Although specialist staff are not usually posted overseas, some overseas specialist vacancies may arise from time to time and would be filled through a competitive process.

About the organisation

The Ministry represents New Zealand at home and overseas, helping to make New Zealanders safer and more prosperous. It does this by building international connections, influencing other countries and institutions, and advising the Government on global developments.

Application details

Applicants should submit a CV and cover letter. A confidential discussion can be arranged on request. Support or access needs can be shared during the recruitment process. Applications close at 11:59 pm on Monday, 20 July 2026.

Workplace culture and benefits

The Ministry places strong emphasis on leadership, talent, learning, development, and flexible working arrangements aligned with Public Service Commission guidance. It is Rainbow Tick accredited and committed to an inclusive environment where people feel respected, supported, and able to belong.