HR and Admin Officer

About the Role

The HR and Admin Officer plays a pivotal role in managing both human resources functions and office administrative duties to enable seamless daily operations within the organization. This position involves handling recruitment processes, managing employee relations, attendance monitoring, payroll assistance, statutory compliance, along with overseeing office facilities and vendor interactions.

Key Responsibilities

Human Resources:

• Publish job advertisements on recruitment channels and source suitable candidates.
• Screen applications, arrange interviews with department heads, and manage offer and appointment documentation.
• Maintain recruitment tracking systems and assist with workforce planning.
• Oversee onboarding processes including document verification, orientation, ID issuance, and completion of joining formalities.
• Manage employee exits through conducting exit interviews, processing final settlements, and issuing relieving and experience letters.
• Monitor attendance using biometric systems and maintain leave records.
• Prepare payroll inputs, verify overtime and attendance information, and coordinate salary processing with the accounts department.
• Address employee grievances, assist disciplinary actions, foster employee engagement, and uphold a positive work environment.
• Support performance management activities such as probation reviews and annual appraisals while maintaining performance documentation.
• Ensure compliance with labor laws and company policies by maintaining salary sheets, statutory records, and confidential HR files.

Office Administration:

• Manage daily office operations efficiently, including supervision of reception and administrative support staff.
• Handle administration compliance tasks such as license renewals, contract maintenance, insurance documentation, audit support, and workplace safety adherence.