HR & Administrative Executive with Real Estate Portal Management

Overview

We are looking for a diligent and proactive HR & Administrative Executive to oversee human resources functions, office administration, and management of our real estate portal accounts. This role demands precision, organizational skills, and the ability to handle multiple responsibilities related to recruitment, employee records, office coordination, and real estate listings across prominent platforms.

Key Responsibilities

• Manage recruiting activities including job advertisements, candidate screening, interview scheduling, and offer coordination.
• Prepare essential HR documentation such as contracts, offer and warning letters, salary certificates, and related paperwork.
• Administer onboarding and offboarding processes while maintaining confidential employee records.
• Track attendance, leave, tardiness, and absences, supporting payroll and commissions management.
• Handle employee visa processing, renewals, cancellations, and coordinate medical insurance and other employment documents.
• Maintain documentation on performance evaluations, training, disciplinary records, and ensure adherence to UAE labor laws and company policies.
• Organize office administration tasks including supplies management, equipment maintenance, vendor coordination, and document organization.
• Prepare official communications, reports, presentations, and support meetings and company events coordination.
• Liaise with developers, clients, suppliers, government entities, and external service providers as needed.
• Oversee the company’s property listings on portals such as Bayut, Property Finder, Dubizzle, ensuring listings are accurate, compliant with regulations, and up to date.
• Manage portal accounts, agent profiles, listing allocations, and monitor quality metrics and portal performance.
• Coordinate with portal managers on technical and account matters, eliminate duplicate or outdated listings, and generate regular performance reports.
• Ensure portal-generated leads are properly assigned and entered into the CRM, while assisting sales and marketing teams to enhance listing content and presentation.

Qualifications and Experience

• Bachelor’s degree in Human Resources, Business Administration, Management, or related discipline.
• At least 2 years experience in HR, office administration, or a similar capacity.
• Previous employment in a UAE-based real estate firm is highly desirable.
• Familiarity with real estate portals like Bayut, Property Finder, and Dubizzle is advantageous.
• Knowledgeable about UAE labor legislation, visa procedures, and real estate advertisement permits.
• Proficient with Microsoft Office, Google Workspace, CRM tools, and online management portals.
• Fluent English communication; Arabic language skills are a plus.

Skills and Personal Attributes

• Exceptional organizational, time management, and multitasking capabilities.
• Meticulous approach ensuring high accuracy and confidentiality.
• Effective communicator with excellent interpersonal coordination abilities.
• Reliable, proactive, solution-focused, and comfortable operating independently in a dynamic real estate environment.
• Strong skills in documentation, reporting, and maintaining systematic records.
• Professional demeanor with the ability to engage constructively with diverse stakeholders.

Performance Indicators

• Accuracy of HR records and documentation completion.
• Timeliness in recruitment, onboarding, visa processing, and renewals.
• Up-to-date attendance and leave management.
• Prompt and accurate updating of property listings and compliance with quality standards.
• Reduction in listing errors including duplicates and expired entries.
• Swift resolution of portal issues and efficient handling of agent queries.
• Production of precise HR, administrative, and portal usage reports.
• Effective administration and office coordination supporting company requirements.

Working Conditions

• Full-time, office-based role with standard company working hours.
• Occasional support may be required for events, property launches, training sessions, or urgent tasks outside regular hours.