HR Administrative Assistant

Position Overview

This role is an administrative position requiring proficiency with computers, copiers, phone systems, fax machines, and other typical small office equipment. The candidate must be adept at Microsoft Office suite, particularly Word, Excel, and PowerPoint. Excellent communication skills are vital as this position regularly interacts with both clients and employees, embodying a strong customer service orientation and enjoying collaborative work environments.

The position involves learning and operating the company's online and app-based systems related to travel arrangements and fleet vehicle management, while providing broad administrative support to various departments across the organization.

Key Responsibilities

• Utilize advanced Excel skills to manage spreadsheets and assist with ordering office supplies.
• Support basic accounting activities as needed.
• Coordinate travel arrangements and assist employees with expense reports.
• Manage the check-out procedures for fleet and rental vehicles.
• Provide assistance with timekeeping when necessary.
• Arrange conference and trade show registrations and logistics.
• Offer administrative support in diverse roles including reception, executive assistance, operations, engineering, project, and QA/QC assistance. These responsibilities may rotate as directed by Human Resources.
• Consistently maintain a professional and courteous attitude with clients, vendors, and visitors, representing the company positively at all times.