Administrative Assistant

About Indigenous Energy Monitor

Indigenous Energy Monitor is Canada's inaugural market intelligence platform dedicated to Indigenous involvement in the energy and resource sectors. It delivers reliable data, comprehensive research, and advisory services tailored for investors, industry players, government agencies, and Indigenous organizations to foster well-informed decision-making. The organization's mission centers on promoting Indigenous inclusion in projects by providing transparent and dependable information that enhances partnerships and outcomes. Its team members contribute to expanding a platform that encourages equitable economic growth and cooperation among diverse stakeholders. The workplace culture emphasizes respect, accuracy, and a strong commitment to meaningful Indigenous participation in the energy sector.

Role Overview

The role of Administrative Assistant is a part-time, remote position designed to support the daily operations of Indigenous Energy Monitor effectively. Key duties involve managing calendars and scheduling meetings, organizing digital documents, and facilitating communication through email and telephonic correspondence. The position also requires preparation of basic reports, maintaining updated records, assisting with executive administrative functions, and coordinating logistics for online meetings or events. This role ensures smooth communication within the team and with external partners, guarantees timely responses to administrative needs, and fosters an efficient, well-structured workflow. The ideal candidate is professional, detail-focused, capable of independent work, and adept in virtual collaboration.

Qualifications

• Proven administrative and clerical skills including scheduling, document management, and accurate record keeping.
• Strong phone etiquette and effective communication skills to engage clearly and respectfully with varied stakeholders.
• Experience in executive administrative support, especially calendar management and meeting organization.
• Competency in office productivity software such as email platforms, digital calendars, spreadsheets, and cloud-based file management systems.
• Excellent organizational abilities, meticulous attention to detail, and the capacity to juggle multiple priorities simultaneously.
• Self-motivated to perform independently in a remote setup while maintaining confidentiality of sensitive information.
• An interest in or knowledge of Indigenous communities, and the energy or resource sectors is advantageous.
• Prior administrative or support experience along with relevant post-secondary education or training is preferred.