Health & Safety Administrator

Join Our Team

KLS Earthworks Inc. invites applications for the role of Health & Safety Administrator to support our expanding operations. This office-based position is perfect for someone skilled in data management, organization, and administrative tasks who enjoys collaborating with others. Prior health and safety experience is not mandatory as training will be provided to the suitable candidate.

Key Responsibilities

• Coordinate and facilitate employee onboarding and orientations.
• Prepare and maintain all onboarding and training documentation.
• Organize client-specific orientations and maintain training matrices and records.
• Track employee certifications, renewals, and expiration dates.
• Schedule training courses and keep updated records of employee competencies.
• Manage accurate employee, safety, and training records as well as incident and investigation documentation.
• Monitor inspections and certification statuses for safety equipment.
• Prepare materials and assist with internal and external audit processes.
• Support subcontractor prequalification submissions and requirements.
• Enter, update, and manage all relevant data in company systems and organize both electronic and physical files ensuring documentation is current.
• Maintain, issue, and track personal protective equipment inventory and conduct routine First Aid kit inspections.
• Arrange training sessions and safety meetings and facilitate communication between field personnel, supervisors, and management.

Qualifications

• Proficiency with computers and aptitude for learning new software applications.
• Exceptional organizational and time-management abilities with keen attention to detail.
• Strong verbal and written communication skills.
• Capable of working independently and collaboratively within a team.

Preferred Experience: Background in data entry, office administration, customer service, or support roles. Experience in construction, transportation, or industrial sectors is advantageous but not required.

Additional Information

No previous experience in health and safety is required as training will be provided for candidates demonstrating a positive attitude, strong work ethic, eagerness to learn, and excellent organizational capabilities.

Benefits

• Opportunities for professional training and development.
• A supportive work environment with a cooperative team.
• A stable, full-time office role offering growth potential within an established earthworks company.
• The chance to contribute significantly to workplace safety and employee wellbeing.

KLS Earthworks Inc. is dedicated to fostering a safe and inclusive workplace. We appreciate all interests; only those shortlisted for interviews will be contacted.