General Accountant and Administrative Assistant

Position Overview

Nomads Roastery seeks a full-time General Accountant and Administrative Assistant based in Dubai, UAE. This role involves managing the company's accounting operations and providing administrative support to enhance business efficiency.

Key Responsibilities

• Accounting & Bookkeeping: Record daily financial transactions using Zoho Books and reconcile accounts including bank statements, petty cash, and the general ledger. Maintain precise financial records suitable for audits and reporting.
• Invoicing: Generate and dispatch invoices timely and accurately. Track outstanding payments and efficiently manage collections, keeping thorough records of all invoices and payments.
• Payroll Management: Ensure accurate payroll processing adhering to labor laws. Keep updated employee records covering attendance, benefits, and deductions. Address employee payroll queries and prepare necessary documentation.
• VAT and Tax Compliance: Prepare and submit VAT returns per local regulations, monitor VAT on purchases and sales for accurate reporting, and maintain compliance with tax laws including documentation.
• Financial Reporting: Produce monthly, quarterly, and yearly financial reports for management review, support budgeting, cash flow forecasting, and financial planning while analyzing data to identify trends and suggest improvements.
• Inventory and Cost Management: Manage inventory for raw coffee beans, roasted products, and packaging materials. Monitor stock levels, conduct cost analyses for pricing, and maintain accurate inventory records.
• Administrative Assistance: Oversee order fulfillment and logistics coordination, communicate with customers about shipments and address any issues. Build and maintain good supplier relationships, coordinate purchase orders, and process supplier invoices accurately.
• Website and Inventory Oversight: Manage inventory on the company’s Shopify store, update product listings, stock status, descriptions, and collaborate to keep the online store current.
• General Administrative Support: Assist management with scheduling and record keeping, manage office supplies, vendor relations, and general office operations. Address customer inquiries and support order processing. Organize business documents including contracts and employee files.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related discipline.
• Two to three years experience in accounting and administrative roles, preferably within coffee or FMCG sectors.
• Proficiency with Zoho Books, Shopify, accounting software, and Microsoft Office Suite.
• Strong grounding in bookkeeping, invoicing, payroll, VAT compliance, financial reporting, and order fulfillment.
• Exceptional organizational skills with ability to multitask and keen attention to detail.
• Excellent interpersonal and communication skills, especially in supplier and customer interactions.

What We Offer

• A collaborative and supportive workplace environment.
• A competitive remuneration and benefits package.
• Opportunities for growth in a passionate and creative team setting.
• Comprehensive training to equip you for success in all job functions.
• A chance to be part of a business devoted to coffee culture and community.