Front Office Executive Cum Admin at Armor Ventures LLP

About the Role

This position is for a Front Office Executive cum Administrative Officer based in Chennai. The successful candidate will act as the primary point of contact for visitors and guests, and will be responsible for various administrative duties to support organizational operations.

Key Responsibilities

• Warmly welcome and direct guests and visitors to appropriate personnel and offices.
• Manage incoming phone calls by answering, screening, and forwarding them accordingly.
• Prepare daily reports, picking and packing lists, as well as purchase orders, delivery orders, and invoices.
• Ensure timely and accurate document filing.
• Handle customer and supplier inquiries via phone or email and take orders.
• Maintain cleanliness and tidiness of office premises and reception area, ensuring availability of necessary stationery and materials.
• Supervise housekeeping activities within the office.
• Coordinate bookings for company guest house and conference hall, including setting up Zoom meeting links.
• Manage sorting and distribution of daily mail and deliveries.
• Maintain office security by implementing safety procedures and controlling access at the reception desk, including monitoring logbooks.
• Order office supplies and maintain inventory stock.
• Work independently with minimal supervision in a fast-paced environment, demonstrating multitasking abilities.
• Provide excellent customer service through effective verbal and written communication.

Candidate Requirements

• Minimum of two years' relevant experience in roles such as HR Assistant, Receptionist or Front Office Representative.
• Strong multitasking skills and ability to work independently.
• Positive attitude with good communication and interpersonal skills, teamwork, initiative, and strong time management.
• Customer service-oriented mindset.
• Well-versed in Microsoft Office applications including Excel, Word, and PowerPoint.
• Experience handling office equipment such as printers.
• Professional appearance and demeanor.
• Excellent written and verbal communication.
• Resourceful and proactive problem-solving approach.
• Strong organizational abilities and the capability to prioritize tasks effectively.

Work Schedule and Location

The role requires working six days a week from 9:00 AM to 6:00 PM, located at Equinox Managed Workspace, Kesava Perumal Puram, Chennai.

Additional Information

Candidates should be ready to start immediately or within a short notice period. Direct interviews are conducted at the company’s address. Contact can be made via admin@armorventures.in for further inquiries.