Financial Operations Assistant

About the Firm

The company is a forward-looking investment platform that uses AI and data-led methods to support decisions across several regions. Its work spans alternative assets and real estate, combining institutional-style financial analysis with automation to create efficient investment and business operations.

Role Overview

This position is focused on finance operations, with ownership of reconciliations and day-to-day accounting support. The successful candidate will help keep cash positions, account records, and supporting documents accurate and current while partnering with the Founder and outside accounting professionals in a digitally enabled setup.

Key Finance Responsibilities

• Carry out routine reconciliations for bank, card, and petty cash balances across several accounts, entities, and currencies.
• Compare and align transactions across bank statements, accounting ledgers, internal trackers, and platform exports using spreadsheets.
• Keep cashflow trackers, payment schedules, and basic dashboards updated.
• Assist with month-end work by preparing reconciliation packs, investigating variances, and following up for missing supporting documents.
• Monitor accounts payable and receivable, including vendors, service providers, rental income, and related follow-ups for timely entries.
• Sort, organise, and digitise financial records such as contracts, invoices, receipts, and statements into a structured, searchable system.
• Create concise reports and tables that show reconciled balances, open items, and upcoming cash needs.
• Work with external accountants and bookkeepers by sharing reconciled data and properly arranged schedules.

Additional Responsibilities

• Handle ad hoc financial analysis and data-cleaning tasks related to investment and real estate initiatives.
• Help develop and maintain internal trackers for investments, properties, and operational metrics.
• Suggest improvements that streamline finance workflows and reduce repetitive manual work through automation.

Technology and AI Expectations

• Use large language models as a working tool for drafting emails, summarising contracts, creating checklists, and explaining reconciliation differences clearly.
• Apply LLMs to assist with data work, including turning messy exports into structured tables, proposing spreadsheet formulas, and creating first-draft exception lists for review.
• Be comfortable using Slack for team communication, updates, and quick issue resolution with distributed colleagues.
• Have experience or comfort with workflow tools such as Airtable, Trello, Asana, or similar platforms to manage reconciliation cycles, month-end checklists, and follow-ups.
• Work confidently in a cloud-based setup such as Google Workspace or Microsoft 365, including shared drives, access permissions, and basic file version control.
• Show curiosity and initiative in using AI, OCR, templates, and prompt-based tools to reduce manual steps in finance processes.

Requirements

• Currently based in Dubai or open to relocating there; the role is mainly office-based.
• Have 3 to 5 years of experience in a finance assistant, accounts assistant, or similar position with strong reconciliation duties.
• Understand reconciliation work well, including bank-to-ledger and statement-to-internal-tracker comparisons, and be comfortable working with numbers.
• Bring strong attention to detail, accuracy, and a structured, methodical approach to work.
• Communicate clearly in English and work independently while coordinating with distributed teams.
• Demonstrate integrity, reliability, and ownership in maintaining accurate records and closing open issues.

Compensation

The base pay is AED 10,000 per month, subject to experience. A discretionary performance bonus may also be offered depending on individual contribution and company outcomes. The role also provides exposure to AI-enabled finance operations and modern investment workflows.