Export Documentation Coordinator

About the Company

Palomba General Trading LLC is an international trading business based in the United Arab Emirates, with commercial links across the Middle East, Europe and selected markets around the world. The company works with manufacturers, suppliers and industrial clients in sectors such as pharmaceuticals, nutraceuticals, botanicals, food and beverage, cosmetics, wellness, essential oils and specialty raw materials.

The organization is expanding internationally and is hiring an Export Documentation Coordinator to strengthen export operations and handle the documentation needed for cross-border trade.

Role Overview

This position focuses on preparing, coordinating and tracking export paperwork for international shipments. The role also involves working closely with logistics partners, customers, suppliers and internal teams to keep documentation accurate, compliant and ready for customs and shipping processes.

Key Responsibilities

• Prepare and oversee export paperwork required for international deliveries.
• Handle commercial invoices, packing lists, certificates of origin and related shipment documents.
• Arrange Certificates of Analysis, Technical Data Sheets, Safety Data Sheets and other supporting export records.
• Work with freight forwarders, customs agents and logistics service providers.
• Verify that export documentation meets the rules of the destination country.
• Coordinate document flow with suppliers, manufacturers and customers.
• Support customs clearance and international freight activities.
• Keep export records organized and maintain documentation archives.
• Assist Commercial, Supply Chain and Regulatory Affairs teams in day-to-day export work.
• Help improve export documentation systems and workflows.

Requirements

• A bachelor’s degree in International Business, Logistics, Supply Chain, Business Administration or a closely related field.
• Prior exposure to export documentation, international trade, logistics coordination or shipping paperwork is strongly preferred.
• Working knowledge of Incoterms and international shipping documents.
• Strong planning and analytical abilities.
• High accuracy and careful attention to detail.
• Capability to manage several export assignments at the same time.
• Good command of English.
• Arabic language skills are an added advantage.
• Experience using ERP platforms and international documentation systems is a plus.

Compensation and Benefits

The salary range is QAR 20,000 to QAR 30,000 per month and will depend on professional background, expertise in international trade and overall achievements.

• Competitive international compensation package.
• Annual performance bonus.
• Private medical insurance.
• Annual return air ticket.
• Professional training and development.
• Opportunities for international career growth.
• Multicultural and dynamic work environment.
• Long-term career development potential.

Application Requirements

Candidates should submit an updated CV, current location, earliest availability and expected salary.

Why This Role May Be a Good Fit

You will join a growing international trading company serving the pharmaceutical, nutraceutical, food and specialty ingredient sectors. The role offers the chance to support global trade operations, coordinate export documentation and build relationships with manufacturers, logistics partners and industrial customers worldwide.

Additional Information

Employment is full-time and on-site in Doha, Qatar.