Executive Secretary to the Chairman

Overview

The Executive Secretary to the Chairman is a senior administrative role that provides direct support to the Chairman’s Office. The position is responsible for keeping schedules, communications, meetings, and travel arrangements organized so daily operations run smoothly. It also acts as a key coordination point between leadership, internal teams, external partners, and stakeholders.

Beyond administration, the role contributes to strategic initiatives, business growth efforts, reporting, and governance activities across the Group’s Construction, Agriculture, and Infrastructure businesses. The successful candidate will also help ensure that executive decisions are communicated clearly, followed through promptly, and documented professionally in both Arabic and English.

Key responsibilities

• Plan and manage the Chairman’s calendar, appointments, meetings, travel, and day-to-day priorities.
• Draft, organize, and handle executive correspondence, reports, presentations, agendas, minutes, and action trackers in Arabic and English.
• Serve as the main point of contact between the Chairman and senior leaders, business units, clients, government bodies, consultants, and strategic partners.
• Support business development activities, strategic initiatives, and executive follow-up to help ensure decisions are implemented on time.
• Review and consolidate financial, operational, and project-related reports for executive-level review and decision-making.
• Safeguard confidential files, contracts, and corporate records while maintaining alignment with company policies and governance requirements.
• Coordinate Board meetings, Executive Committee sessions, corporate events, and executive visits.
• Carry out research, prepare business summaries, monitor performance indicators, and assist with special projects assigned by the Chairman.
• Maintain efficient office administration, document control, and continuous improvements in executive office workflows.
• Handle additional duties as directed by the Chairman.

Requirements

• A bachelor’s degree in Business Administration, Finance, Management, or a closely related discipline.
• At least 5 to 8 years of experience supporting a Chairman, CEO, or other senior executive.
• Experience in Construction, Agriculture, Infrastructure, or a similar industry is preferred.
• Strong fluency in both Arabic and English, including spoken and written communication.
• Solid experience in executive administration, financial coordination, and business development support.
• Excellent skills in organization, communication, analysis, and relationship management.
• Strong professionalism, discretion, and a high level of comfort handling confidential information.
• Proficiency with Microsoft Office applications.

Additional information

Work location: Doha, Qatar.

Employment type: Full-time, on-site.

Report to: Chairman.

Application contact: mehdi.nebti@albaidagroup.com