Executive Personal Assistant for Business Owner

Overview

We seek a highly organized Executive Personal Assistant to support a business owner by handling daily duties including follow-ups, scheduling, researching, communication, and operational tasks across varied industries such as media, real estate, technology, and business development. This role requires a dependable and detail-driven individual capable of managing multiple projects concurrently and maintaining organization.

Key Responsibilities

• Oversee daily task lists and prioritize activities effectively.
• Maintain and organize files, documents, and spreadsheets within Google Drive.
• Manage calendar schedules, set reminders, and coordinate follow-ups.
• Conduct thorough research on businesses, contacts, leads, and potential opportunities.
• Create and update data using Google Sheets.
• Prepare concise meeting notes and summarize key points.
• Monitor ongoing projects and track deadlines.
• Initiate follow-up communications via email or messages as required.
• Organize information pertaining to clients, vendors, and leads.
• Provide administrative assistance across multiple business entities.

Qualifications and Requirements

• Proficient written English skills.
• Exceptional organizational skills with keen attention to detail.
• Familiarity and comfort using Google Sheets, Google Docs, Gmail, Google Calendar, and ChatGPT.
• Ability to follow instructions attentively and ask clarifying questions when necessary.
• Availability to work during partial hours aligning with U.S. business hours.
• Prior experience as an executive assistant, administrative assistant, or virtual assistant is preferred.
• Reliability and consistency in performance are essential.

Application Instructions

Applicants should submit their resume or employment history, indicate expected monthly salary, provide internet speed details, list tools they are proficient in, and explain their methods for staying organized. Including the phrase "I keep the system organized" in the application is required to confirm thorough reading of the job listing.