Executive, Managing Director Office & Corporate Services

About the Company

Sime Motors Singapore is part of the Sime Group, a major automotive group operating across nine Asia-Pacific markets and employing more than 13,900 people. The wider group is recognised among the leading companies in the Fortune Southeast Asia 500. In Singapore, Performance Motors Limited (PML) has represented BMW cars since 1979 and serves as the official importer for BMW Motorrad. The business is known for premium automotive performance, customer experience, and service standards.

Role Summary

This position supports the Managing Director and the broader Corporate Services and CSR functions. The role combines executive administration, coordination, stakeholder communication, travel and hospitality logistics, invoice and claims tracking, and general support for departmental activities and special projects.

Managing Director Support

• Deliver end-to-end executive support to the Managing Director, including calendar planning, appointment prioritisation, and resolving scheduling clashes.
• Handle sensitive correspondence, expense submissions, travel plans, itineraries, and meeting packs accurately and with discretion.
• Set up meetings, draft agendas, document minutes when needed, and monitor follow-up items to closure.
• Serve as a professional point of contact between the Managing Director and both internal teams and external partners, ensuring clear, timely, and confidential communication.
• Assist with presentations, reports, research, administration, and other special assignments as required.
• Coordinate travel, hotel stays, airport transfers, and local transport for visiting guests and regional leaders.
• Build detailed itineraries, manage logistics, and provide on-site support to ensure a smooth hospitality experience.

Corporate Services

• Receive, sort, and route incoming mail to the appropriate departments without delay.
• Support the HOD with administrative matters such as claim submissions, document drafting, and information gathering.
• Reply to emails and enquiries within the required turnaround time of 3 working days.
• Process and monitor Corporate Services invoices, including items such as travel, petrol/EV, and photocopier expenses.
• Prepare reports, presentations, and other supporting materials for Corporate Services activities.
• Arrange travel bookings and logistics for HODs.
• Assist with other related duties as assigned.

Corporate Social Responsibility (CSR)

• Support the HOD with the planning and coordination of organisational CSR programmes.
• Help implement CSR initiatives and events, including participating when needed.
• Process and track CSR invoices, claims, and submissions to keep records accurate and up to date.
• Take on additional responsibilities and ad hoc tasks as required.

Candidate Profile

• Diploma or degree in Business Administration or another relevant discipline.
• At least 2 to 4 years of experience in administrative support or executive support positions.
• Strong planning and time management ability, with a clear sense of prioritisation.
• Excellent written and verbal communication skills, along with professionalism and confidentiality.
• Comfortable using Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.
• Able to handle several tasks at once and work independently in a busy environment.
• Strong attention to detail and practical problem-solving skills.
• Positive, collaborative, and able to work well within a team.

Why Join Sime Motors

• Join a respected automotive brand with a regional presence.
• Work with advanced automotive technology.
• Build your career in a supportive, performance-oriented culture.