Executive Assistant/Senior Executive Assistant

About Salesforce

Salesforce is a leading AI CRM platform dedicated to fostering customer success through human-AI collaboration. We are a company where ambition, action, technology, and trust converge, driven by a culture of innovation. As the world of work evolves, we seek passionate Trailblazers to advance business and society through AI, innovation, and our core values.

Join us at the forefront of workforce transformation in the agentic era. Agentforce represents the future of AI, and you can be a part of shaping that future at Salesforce.

Department Description

Our Executive Assistant team comprises seasoned professionals who provide comprehensive support to top executives globally. These individuals are integral strategic partners, ensuring executives and their teams remain focused on company objectives while embodying the Salesforce 'Ohana' spirit.

Role Description

We are seeking dedicated Executive Assistants to contribute to our company's expansion. This role offers the chance to collaborate with a team united by a strong commitment to teamwork, service, and excellence. Each Executive Assistant will leverage unique skills tailored to their executive's specific role, personality, and communication preferences. Salesforce cultivates a positive, diverse, and supportive culture, and we are excited to welcome a new high-caliber contributor to our expanding Executive Assistant team.

Your Impact

Executive Assistants at Salesforce understand that their success is intertwined with the executive's, fostering a genuine atmosphere of collaboration and job satisfaction.

Core Responsibilities

• Manage daily schedules to ensure executives can fulfill their duties efficiently and in an organized manner.
• Organize internal and external meetings, including team, staff, all-hands, off-site, one-on-one, and client meetings.
• Proactively prioritize calendar events, considering customer meetings, release cycles, fiscal calendars, ongoing projects, team requirements, and major company events like Dreamforce.
• Arrange domestic and international travel in compliance with Salesforce's travel policy, managing necessary visas, costs, and documentation.
• Effectively liaise with internal Salesforce employees and external senior executives, identifying key stakeholders across all organizations.
• Provide support for catering, luncheon arrangements, and other business-related meeting planning as needed.
• Undertake additional administrative and project-based tasks as assigned.

Minimum Requirements

• Must reside in one of the specified locations and be willing to work a hybrid schedule (3 days per week in the office).
• For candidates in Austin, proficiency in Spanish is required.
• A minimum of 5 years of relevant administrative experience, preferably within a global software company.
• Demonstrated skill in executing administrative tasks with meticulous attention to detail, organization, and process management.
• Experience setting up and managing virtual meeting platforms such as Zoom, Webex, GoToWebinars, and Google Hangouts.
• Strong collaborative abilities, with a confident approach to suggesting process improvements and working effectively with others.
• Excellent relationship management skills, with the capacity to build a strong internal network.
• Intermediate-level project coordination experience.
• Proficient verbal and written communication skills, enabling clear and effective interaction with senior leaders and external partners.
• Experience supporting senior management in a dynamic, fast-paced environment.
• Experience working within or alongside large administrative teams.
• Proficiency in Google Suite (Gmail, Docs, Drive, GMeet). Familiarity with Quip, Slack, Salesforce, and Tableau is advantageous.
• Must be located in a specified city and available for a hybrid work arrangement (3 days/week in office).

Additional Desired Skills/Traits

• A customer-centric mindset.
• Adaptability and flexibility in managing shifting priorities and needs.
• Proven ability to manage projects, perform under pressure, and meet deadlines consistently.
• Demonstrated capacity and eagerness to acquire new skills and embrace new challenges.
• Curiosity and ability to understand the company's global structure and operations.
• Capability to handle confidential information with the highest level of discretion.
• Ensure all communications are clear, comprehensive, specific, and followed through effectively.

Unleash Your Potential

Joining Salesforce offers limitless opportunities for personal and professional growth. Our comprehensive benefits and resources are designed to support your well-being and peak performance, while our AI agents enhance your productivity. Together, we will bring the power of Agentforce to organizations of all sizes, delivering exceptional customer experiences.

Accommodations

If you require reasonable accommodation during the application or recruitment process, please submit a request via the Accommodations Request Form.

Candidate Privacy and AI Usage

Salesforce utilizes AI tools to assist recruiters in evaluating candidate resumes and qualifications. All final candidate selection and hiring decisions are made by human personnel. For more information on how we use personal data and your rights, including AI tool usage and opt-out options, please refer to our Candidate Privacy Statement.

Equal Opportunity Employer Statement

Salesforce is an equal opportunity employer committed to non-discrimination for all employees and applicants. We believe in equality and fostering an inclusive workplace free from discrimination. Workplace discrimination is illegal. All employment decisions are based on merit, competence, and qualifications, irrespective of race, religion, color, national origin, sex, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, political viewpoint, or other legally protected classifications. This policy applies to all aspects of employment, including recruiting, hiring, job assignment, compensation, promotion, benefits, training, performance assessment, discipline, and termination.

Compensation and Benefits

Recruiting, hiring, and promotion decisions at Salesforce are based on merit. Compensation, benefits, promotions, transfers, workforce reductions, recalls, training, and education are handled fairly. The typical base salary range for this position in the US is $81,800 - $145,200 annually. In select high-cost-of-living areas like the San Francisco and New York City metropolitan regions, the range is $98,600 - $159,500 annually. This range covers base salary only and does not include potential bonuses, sales incentives, equity, or other benefits. Salesforce offers a comprehensive benefits package, including time off, medical, dental, vision, mental health support, paid parental leave, life and disability insurance, 401(k), and an employee stock purchase program. More details are available at https://www.salesforcebenefits.com. In accordance with the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative for Hiring, Salesforce will consider qualified applicants with arrest and conviction records.