Job description

Overview

HSBC is seeking a skilled Executive Assistant in London to deliver comprehensive support to the Global Head of Securities Services. This 6-month contract role demands exceptional discretion, sound judgement, and superior organizational skills to manage strategic priorities, client interactions, governance, leadership, and business operations.

Key Responsibilities

Oversee the Global Head's calendar across various time zones, ensuring alignment with strategic initiatives, governance, leadership activities, and critical business tasks.
Serve as a trusted gatekeeper by managing meeting requests, prioritizing competing demands, and securing appropriate attendees, materials, and clear outcomes.
Organize high-level meetings, leadership sessions, Executive Committee (ExCo) rhythms, client briefings, business reviews, town halls, and governance forums, handling agendas, logistics, preparatory documents, follow-ups, and action tracking.
Arrange domestic and international travel for senior executives efficiently, ensuring compliance and business priority alignment.
Maintain smooth information flow within the Global Head's office, prioritizing communications, managing confidential information, and escalating urgent or significant matters suitably.
Assist the Business Manager in preparing executive-ready materials such as briefing packs, meeting notes, talking points, correspondence, and ad-hoc submissions, focusing on quality and timely delivery.
Work in tandem with the Business Manager to manage office priorities, governance schedules, leadership rhythms, follow-ups, and critical business management duties.
Develop and maintain strong relationships with senior internal and external stakeholders, including leadership teams, regional and product heads, business partners, clients, and executive offices.
Administer purchases, expense reports, approvals, and other administrative processes with accuracy and adherence to internal policies.

Required Qualifications and Skills

Proven track record in Executive Assistant, Personal Assistant, or senior business support roles, preferably supporting senior executives or global leadership.
Expertise in managing complex executive calendars involving multiple time zones and competing priorities.
Experience in coordinating international travel, high-level meetings, leadership forums, client engagements, and executive events.
Superior planning, prioritization, and organizational capabilities with a proactive approach and ability to work swiftly.
Excellent verbal and written communication skills capable of producing concise, polished executive materials and correspondence.
Demonstrated discretion, confidentiality, and judgment handling sensitive organizational, personnel, and client information.
Confidence in interfacing with senior stakeholders and external parties with professionalism and strong interpersonal aptitude.
Advanced proficiency in Microsoft Office Suite, Outlook, Teams, and collaborative platforms to support high-caliber executive outputs and documentation.
Exceptional attention to detail and consistency in tracking and delivering commitments and deadlines.
Adaptability, resilience, and a solutions-oriented mindset suitable for a dynamic, fast-paced global environment.
Ability to collaborate closely with the Business Manager ensuring alignment on governance, stakeholder engagement, and follow-up activities.
Credibility and capability to work seamlessly with executive offices, business management, HR, communications, risk, finance, and partner teams.

Additional Information

This is a 6-month contract position based in London with a offered pay of £350 per day under PAYE. The role requires working onsite and handling sensitive, high-level organizational tasks.