Executive Assistant (x/f/m)

About the role

Doctolib is working to advance the digital transformation of healthcare, and this role supports that mission from the Berlin office. As an Executive Assistant, you will be part of the international Doctolib Assistant team and work closely with the VP Brand & Design and the VP Product.

Your impact

• Act as a trusted partner to senior leaders and help keep their day-to-day work running smoothly.
• Plan and manage calendars, travel, and meetings with strong foresight and efficiency.
• Shape internal and external communication and represent senior leaders professionally with stakeholders.
• Take ownership of meeting preparation and follow-up.
• Support cross-functional projects and contribute ideas to improve processes and workflows.
• Maintain a good sense of team mood and performance across your areas of support.

What we are looking for

• At least 3-5 years of experience in a similar executive support role.
• Strong organizational skills, solid time management, and the ability to thrive in a fast-paced environment.
• A proactive, independent way of working with the composure to stay on top of busy or stressful situations.
• Excellent written and verbal communication skills with a polished, friendly, and confident presence.
• A strong service mindset and a high standard of discretion and confidentiality.
• Comfort using Microsoft Office and Google Workspace, especially calendar tools.
• Native-level German and excellent English; French is a nice advantage.

What’s offered

• Private health insurance with additional benefits.
• 28 days of annual leave, plus 1 extra day for each full calendar year of employment, up to 30 days total.
• Participation in DoctoGrowth, the company’s long-term employee share program.
• Up to 10 days per year of work from abroad.
• Parent Care support, including one additional month of parental leave and more.
• Free mental health and coaching sessions through an external partner.
• A company-subsidized Germany ticket for employees working from the office or in a hybrid setup.
• Healthy snacks, a regular breakfast buffet, and meal vouchers.
• Subsidized fitness access through Urban Sports Club.
• Additional support for caregivers and employees with disabilities, including more flexible hours, extra medical leave, and psychological support.

Interview process

• Conversation with the recruiting team.
• Interview with the Chief of Staff.
• On-site case study.
• Reference checks.

Job details

This is a permanent, full-time position based in Berlin. The start date is immediate, and the role follows a hybrid working model with 2 days of home office per week.

Equal opportunity and privacy

Applications are reviewed only on the basis of skills and motivation. The company does not tolerate discrimination and welcomes applicants regardless of gender, religion, age, sexual orientation, ethnic background, or disability. To support equal opportunity, applicants are encouraged to omit details such as photos or age from the application. The company also asks candidates to share any accommodations needed to help them perform at their best.

Data processing

All information provided is processed for application management purposes. For questions about data use or to exercise privacy rights, candidates may contact the company’s privacy team.