Executive Assistant to the CEO

Position Overview

This role is designed for someone who wants to work closely with a founder and CEO, using strong organization, initiative, and problem-solving abilities to create real impact each day. As the Executive Assistant, you will act as a dependable partner to the CEO, helping improve structure, accountability, and execution across the organization.

This is a hands-on role that goes beyond standard administrative support. You will help convert ideas into clear action plans, coordinate cross-functional work, and keep key initiatives moving forward.

The position offers exposure to many parts of a growing technology company, including software development, sales, marketing, customer success, accounting, and HR. It is well suited to someone who enjoys a fast-moving environment and wants to grow a career in business, operations, technology, or leadership.

This opening replaces the company’s first Executive Assistant, who later expanded into a broader leadership position as Chief of Staff and Operations. The role is viewed as a development opportunity with room to take on more responsibility over time and potentially progress into future leadership positions as the company grows.

About the CEO

The President and CEO is also one of the company’s founders and is known for being intensely committed, highly driven, and exacting in the standards he sets. He expects a lot from himself and the people around him, but leads by example and holds himself to the same level of accountability he expects from the team.

The ideal candidate will be comfortable working with a leader like this and will be able to turn ideas into actionable tasks, use support from the wider team, and help the CEO operate more efficiently and with greater focus.

Success in this role means building trust quickly and taking ownership of as many tasks as possible so the CEO can stay organized, productive, and focused on higher-value priorities.

About the Company

The company is described as fast-paced, dynamic, demanding, and rewarding. It values people who bring the right mindset, contribute to a strong team culture, and help the organization continue to grow.

To do well here, you should enjoy challenge, look for opportunities to strengthen your skills, remain confident yet humble, and learn from mistakes. The workplace rewards independent thinkers who are self-driven, collaborative, and comfortable working with smart people. A positive attitude and willingness to grow are important for long-term success.

Key Responsibilities

• Oversee and organize the CEO’s inbox and day-to-day communications
• Manage the CEO’s calendar, meetings, and scheduling priorities
• Monitor tasks, deadlines, and follow-up items to keep work moving and accountable
• Review meeting recordings and transcripts to pull out action items and next steps
• Turn ideas into practical plans and support execution
• Maintain order and momentum on company-wide initiatives
• Support progress on sales initiatives
• Support progress on marketing initiatives
• Support progress on customer success initiatives
• Research topics and collect information to aid decision-making
• Draft reports, presentations, and executive-level materials when needed
• Assist with special projects and any other tasks that improve the CEO’s effectiveness

Qualifications and Expectations

• Excellent organizational ability and strong attention to detail
• Clear written and verbal communication skills
• Strong time management and prioritization skills
• Ability to solve problems and make sound decisions
• Comfort handling several priorities in a busy environment
• Professional, discreet, and trustworthy approach
• Willingness to learn and adopt new tools and technologies
• Experience using Google Workspace and other productivity software
• Ability to stay self-directed and work independently
• Strong relationship-building and interpersonal skills across teams

Ideal Candidate Profile

• Committed to excellence and willing to work hard
• Highly organized and naturally proactive
• Resourceful and able to figure things out without constant direction
• Comfortable being challenged and operating to high standards
• Detail-oriented while still keeping the larger business picture in view
• Motivated to learn and develop professionally
• Thrives in a dynamic, high-paced setting

Education and Experience

• Consistent history of strong performance and dedication
• Experience with Google Workspace
• Bachelor’s degree or equivalent practical experience preferred
• Prior experience supporting executives, managing projects, or coordinating operations is a strong advantage
• Comfort working in a technology- and software-centered environment

Compensation and Benefits

• Annual base salary of $50,000 to $70,000, depending on experience
• Performance-based bonus opportunities
• Two weeks of paid time off, with additional time added as tenure increases
• 8 to 10 paid holidays each year
• 401(k) plan with company match
• Health, dental, and vision coverage
• Flexible work schedule
• Remote work setup