Executive Assistant to Managing Director (m/w/d)

About the Company

SGS stands as a global leader in inspection, verification, testing, and certification services with over 99,250 employees worldwide operating across more than 2,700 branches and laboratories. The company’s German subsidiaries provide services that enhance the lives of millions, contributing fundamentally to safer products in a connected society.

Job Description

• Act as a key trusted partner and central organizational figure alongside the German management team
• Provide proactive support to executive leadership within an international corporation featuring complex structures and diverse interfaces
• Independently establish and continuously develop a professional executive office offering significant creative freedom
• Anticipate necessary actions and independently drive the advancement of topics, decisions, and initiatives
• Efficiently manage and prioritize a demanding executive calendar
• Prepare, coordinate, and monitor management meetings, workshops, and strategic decision-making processes
• Assume ownership for managing executive-related projects and special topics with high visibility
• Serve as a key contact for national and international leaders, staff, and external partners, managing correspondence in both German and English
• Organize and plan domestic and global business travel, events, and additional administrative matters
• Undergo a multi-month transition and onboarding phase with comprehensive knowledge transfer from the outgoing incumbent

Qualifications

• Bachelor’s degree or higher in business administration, commerce, or a related field
• Several years of experience as an Executive Assistant, Management Assistant, or in executive support roles
• Proven expertise in project management and independently handling complex projects at the management level
• Strong proactive mindset combined with the ability to initiate, promote, and successfully execute assignments independently
• High level of initiative, entrepreneurial thinking, and sense of responsibility
• Hands-on, pragmatic working style with a focus on delivering tangible business value
• Experience working in an international corporate setting and matrix organizations
• Fluent German and English communication skills, both written and spoken (minimum C1 level)
• Professional presence, excellent communication skills, and diplomatic tact
• Absolute integrity, discretion, and trustworthiness when handling sensitive information

Additional Information and Benefits

• Flexible working hours
• Opportunities for professional development and training
• Option to work remotely
• Health and wellness programs
• Subsidized public transportation pass (Deutschlandticket)
• Job bike scheme
• Company pension plan
• Discount benefits for shopping, gym memberships, and more
• Commitment to diversity and inclusion as core values of the corporate culture

Benefits may differ slightly depending on the site, position, and business area.