Executive Assistant to Founder at AI Scale-Up

Role Overview

Join a burgeoning AI scale-up that is approaching a significant growth milestone as it prepares for Series A funding. This position offers the chance to work directly with the Founder and CEO as a trusted partner, enhancing organisation, efficiency, and operational structure in a dynamic, fast-moving environment. This is more than a conventional Executive Assistant role focused solely on administrative tasks; it involves managing communications and priorities across a variety of stakeholders including investors, customers, and partners.

Key Responsibilities

• Take charge of the Founder’s busy email inbox, prioritising messages, crafting replies, and ensuring follow-up on critical conversations.
• Handle communications on behalf of the Founder with investors, potential investors, angel investors, customers, startup initiatives, partners, and external contacts.
• Develop and maintain trusted relationships ensuring all interactions reflect the company's professionalism.
• Coordinate and manage a complex calendar, prioritising the Founder’s time effectively.
• Prepare agendas, briefing documents, presentations, and relevant materials ahead of key meetings and conversations.
• Support investor and customer meetings, corporate events, and speaking engagements through thorough preparation and logistical coordination.
• Arrange travel plans, accommodations, and other logistics, including international trips alongside the Founder as needed.
• Monitor action items, deadlines, and follow-up to ensure delivery against key priorities.
• Collaborate with product, engineering, and marketing teams to gather information and produce polished executive documents.
• Assist in organising company-wide meetings, leadership sessions, and strategic events during the company’s continued expansion.

Candidate Profile

• Prior experience as an Executive Assistant supporting a Founder, CEO, or senior leader in a fast-paced environment.
• Excellent written communication skills with the ability to draft messages and correspond on behalf of senior leadership.
• Strong organisational aptitude with the ability to juggle multiple priorities simultaneously.
• Proactive and solutions-driven mindset, anticipating needs rather than waiting for direction.
• Ability to handle sensitive, confidential information with utmost discretion and professionalism.
• Skilled relationship builder, comfortable engaging with senior stakeholders confidently.
• Experience in start-up, scale-up, or high-growth settings is advantageous, though industry background is flexible.

Ideal Attributes

• Calm, organised, and adaptable when facing change.
• Comfortable working closely with a Founder and engaging across various business functions.
• Confident as a trusted representative of the Founder.
• Enjoys variety, ownership of responsibilities, and working at a fast pace.
• Self-motivated and thrives in entrepreneurial environments.

Location and Travel

• This is a fully remote role with flexible location arrangements.
• The successful candidate should be comfortable with international travel alongside the Founder, supporting meetings, events, and speaking engagements globally.
• The Founder has extensive global travel planned, which requires adaptability and readiness to engage in a dynamic startup growth environment.

Why Join?

• Work closely with the Founder of a rapidly expanding AI company at an exciting and pivotal stage of growth.
• Gain direct exposure to investors, customers, partners, events, and executive operational management.
• Make a substantial impact on how the scaling technology business functions and be a key figure the Founder relies on daily.