Executive Assistant to Director and Senior Management

About the Company

Rivotta India Private Limited is a reputed System Integrator specializing in comprehensive solutions encompassing Audio Visual, IT Infrastructure, Office Automation, Smart Office, and Collaboration technologies. They serve a diverse clientele including corporates, multinational companies, government organizations, embassies, defense establishments, and institutional customers throughout India.

Role Summary

The Executive Assistant role demands a highly organized, mature, and proactive professional to offer strategic, administrative, and operational assistance to the Director and senior leadership. This high-visibility position requires independent management of day-to-day priorities and close coordination with management for smooth operations.

Key Responsibilities

• Maintain and manage daily calendars, meetings, calls, and priorities for the Director and senior management.
• Create and update detailed action plans, trackers, and follow-up schedules on daily, weekly, and monthly bases.
• Prepare meeting agendas, Minutes of Meetings (MOM), action point summaries, and closure reports.
• Support business planning, presentation preparation, and strategic project execution.
• Handle confidential communications and sensitive documentation with utmost professionalism.
• Organize travel plans including bookings, itineraries, accommodations, local transport, and client visit schedules across Delhi-NCR and Pan India.
• Accompany senior management on business trips and client engagements as required.
• Collect staff and department updates; create MIS reports, dashboards, sales and task trackers, and business pipeline documentation.
• Analyze operational and sales data to inform priorities and support decision-making.
• Manage databases, CRM records, communication logs, and follow-ups accurately.
• Assist with sales coordination including proposal preparation, quotations, presentations, follow-ups, and client relationship management.
• Support corporate communications, public relations, and marketing efforts through professional correspondence and stakeholder engagement.
• Coordinate interdepartmental tasks and HR-related activities such as attendance monitoring, hiring assistance, onboarding, and employee follow-ups.
• Ensure office operations run efficiently while maintaining confidentiality and professionalism.

Candidate Profile & Requirements

• Minimum 5 years of experience in roles such as Executive Assistant, Personal Assistant, Business Support Executive, or Sales Coordinator.
• Excellent command of spoken and written English, especially in professional email drafting.
• Advanced skills in MS Excel, PowerPoint, and Word, with expertise in MIS reporting, dashboards, and presentation development.
• Strong organizational skills in itinerary planning, travel coordination, and multitasking.
• Excellent interpersonal, negotiation, and stakeholder management abilities.
• Professional appearance, confident and mature demeanor with a high level of integrity.
• Ability to work independently, maintain confidentiality, and take ownership.
• Willingness to undertake frequent travel across Delhi-NCR and throughout India alongside senior management.
• Experience in System Integration, Audio Visual, IT Infrastructure, Office Automation, or Government sectors is advantageous.

Working Conditions & Location

This is a full-time position based in Vasant Vihar, New Delhi, working Monday through Saturday. The office is conveniently located near Vasant Vihar Metro Station on the Magenta Line.

Salary & Benefits

The role offers a monthly salary ranging from INR 30,000 to INR 50,000.