Executive Assistant to Chief Executive Officer

Overview

This role involves delivering extensive personal and professional support to the CEO, overseeing both the personal and business calendars, coordinating legal and financial matters, and managing relationships with various external service providers such as legal advisors, trustees, and consultants.

Primary Responsibilities

• Efficiently managing the CEO's calendar, scheduling appointments, and organizing meetings.
• Handling all forms of correspondence including emails, letters, and phone communications.
• Preparing confidential reports, presentations, memos, minutes, agendas, and other essential documents.
• Attending meetings, taking minutes, preparing agendas, and ensuring follow-up on action items for timely completion.
• Maintaining organized filing systems both digitally and physically.
• Arranging travel plans including flights, accommodation, and transportation.
• Managing personal errands for the CEO, such as shopping and event organization.
• Handling personal correspondence and coordinating private appointments.
• Assisting with personal financial management including bill payments, expense tracking, and expense report preparation with proper reimbursements and documentation.
• Supporting the completion of various projects by conducting research, liaising with staff, contractors, and external partners to ensure quality and timeliness.
• Serving as the primary contact for incoming communications, prioritizing and responding professionally on behalf of the CEO while maintaining strict confidentiality.
• Demonstrating utmost discretion, professionalism, and flexibility by working extended hours, including weekends if required, to manage multiple concurrent tasks effectively.

Requirements

• A relevant degree qualification.
• Over 12 years of experience providing executive support at C-level positions.
• Exceptional communication and organizational capabilities combined with excellent multitasking and problem-solving skills.
• Fluent English communication skills are mandatory.
• High attention to detail with the ability to handle sensitive information with complete confidentiality.
• Proactive interpersonal skills with a solutions-oriented approach.
• Adaptability to meet the evolving demands of the CEO and business environment.