Executive Assistant to Chief Executive

Role Overview

This role is designed for a highly motivated and proactive individual possessing exceptional administrative skills to provide comprehensive support and guidance to the Chief Executive at Tiaki Wai.

Key Responsibilities

• Deliver executive-level administrative assistance including managing the Chief Executive's diary and correspondence.
• Efficiently coordinate meetings, agendas, travel plans, and events proactively.
• Establish and uphold robust office procedures, document control systems, and effective reporting mechanisms.
• Provide leadership and influence towards continuous enhancement within the Executive Assistant network.
• Forge and maintain collaborative relationships across the Executive Leadership Team, external partners, and the wider organization.

About the Candidate

The ideal candidate is calm under pressure, adept at handling competing priorities while maintaining professionalism. Superior organizational, planning, and administrative skills aligned with the position's demands are essential.

Essential Qualifications and Skills

• Outstanding planning, organizational aptitude, administrative precision, and technical skill.
• Strong relationship-building skills facilitating rapid rapport with a collaborative and adaptable approach.
• Demonstrated discretion, confidentiality, and integrity in all dealings.
• Excellent communication abilities, both written and verbal, including accurate and concise minute-taking.

Benefits and Working Conditions

• Flexible work options including up to two days per week working from home.
• A comprehensive wellbeing program featuring one paid wellbeing day annually.
• Access to formal and informal professional development initiatives.
• After two years of continuous service, eligibility for five weeks of annual leave accrual.

About Tiaki Wai

Tiaki Wai is a council-owned entity dedicated to managing safe and reliable water services including drinking water, wastewater, and stormwater across the Hutt Valley, Porirua, and Wellington regions. The organization manages extensive public water infrastructure and focuses on long-term investment, asset management, maintenance, and significant infrastructure projects supporting community health, environmental care, and regional growth.

Guided by values of Integrity, Care, and Leadership, Tiaki Wai collaborates with water consumers, councils, and mana whenua to enhance water outcomes for current and future generations.

Additional Information

• This is a full-time, permanent position based at the Petone Office, Wellington, totaling 40 hours per week.
• Salary range is between $74,325 and $104,929 inclusive of KiwiSaver contributions, dependent on qualifications and experience.
• Applicants must be legally entitled to work long-term in New Zealand or be eligible for a working visa.
• Application deadline: Wednesday 12 August 2026.