Executive Assistant to Chairman and Senior Leaders

Role Overview

An exclusive opportunity awaits an ambitious and professional Executive Assistant to provide high-level support to a Chairman and two senior executives at a prestigious investment firm located in Mayfair. This position involves comprehensive coordination and administrative management in a dynamic and intellectually stimulating environment.

Key Responsibilities

• Efficiently manage and coordinate complex and fluctuating calendars, balancing both professional and personal engagements with precision.
• Serve as a trusted liaison and gatekeeper, fostering strong relationships with colleagues, clients, and external partners.
• Organize meetings from inception to completion, including scheduling, logistics, preparing top-quality materials, and monitoring follow-ups.
• Create polished presentations, documentation, and communications ensuring high standards.
• Oversee email inboxes, prioritizing and addressing matters promptly.
• Arrange detailed travel plans, events, and itineraries with careful attention.
• Administer expense claims and other administrative duties with accuracy and confidentiality.
• Provide discreet support with personal administrative tasks as needed.

Candidate Profile

• Graduate-level candidate with 2 to 5 years’ corporate experience, preferably in finance or professional services.
• Highly organized and detail-oriented with excellent multitasking abilities.
• Outstanding verbal and written communication skills.
• Confident working alongside senior and high-profile stakeholders.
• Proficient with Microsoft Office and presentation skills at an advanced level.
• Calm, solution-oriented attitude with capability to anticipate needs.
• Demonstrates utmost discretion, professionalism, and sound judgment.
• Positive, enthusiastic team player eager to contribute to the company culture.

Work Environment and Culture

• Vibrant, social, and inclusive workplace fostering collaboration and high performance.
• Frequent team events and a lively office setting located in beautifully refurbished Mayfair offices.
• Access to inspiring facilities including a roof terrace for relaxation and social interaction.
• Strong emphasis on corporate social responsibility through charitable activities and volunteering.

Compensation

Annual salary range of £45,000 to £50,000, depending on experience.

Additional Information

This position offers exceptional visibility and development within senior leadership circles, ideal for those poised to advance their career as a trusted and valued Executive Assistant. The role demands a proactive mindset aligned with the company’s culture of excellence and teamwork.