Executive Assistant to CEO & Practice Manager

Role overview

BioSynova is seeking a remote Executive Assistant to the CEO who will also support the leadership and operations of BioSynova’s clinical business, BioNurture. This is a hybrid-of-functions position that combines executive support, practice management for the Dallas flagship concierge oncology practice, and patient onboarding support through the BioNavigator function. In practice, you will act as the central coordinator connecting the CEO, the practice team, patients, and business partners.

The position is based in the Dallas-Fort Worth metro area with occasional travel to Miami. A candidate located in DFW is strongly preferred, along with familiarity with the local market and patient profile.

What you will do

On a day-to-day basis, you will manage the CEO’s inbox and calendar, prepare agendas, coordinate travel, and create the briefings and reports needed to keep leadership prepared and on schedule. You will also help maintain the operating cadence so priorities, deadlines, and follow-through stay on track.

For BioNurture, you will take on practice management responsibilities and serve as a polished concierge-style point of contact. You will be the first person patients and partners interact with, handling scheduling and communication with professionalism, warmth, and accuracy. Because the role is patient-facing and connected to clinical operations, HIPAA awareness training and a signed confidentiality agreement are required, and the BioNavigator work must be done within strict privacy and compliance standards.

Growth and scope

This role is designed to expand over time. You will be trained directly by the CEO across executive support, practice management, and the BioNavigator function until you can operate independently. As the practice and the broader portfolio grow, you will help carry that standard forward and eventually train future hires in the role so execution matches the founder’s intended vision.

The longer-term scope reaches into Dr. Patel’s personal brand, BioNurture, BioSynova, and cross-functional growth efforts across startups in the portfolio. It offers a close-up view of building a healthcare technology company, with meaningful room for increased ownership for the right person.

Qualifications

You should bring prior experience as an Executive Assistant or in a similar senior-level support role, ideally working closely with C-suite leaders. You will need strong diary management skills, including the ability to coordinate complex calendars across different time zones.

A professional, patient-facing manner is essential, along with the communication skills needed to draft high-quality emails, presentations, and documents. You must also exercise sound judgment and discretion when handling confidential or sensitive information.

Strong organization, time management, prioritization, and multitasking abilities are important in this fast-moving environment. Since the role is fully remote, you should be comfortable working independently, taking initiative, and helping create processes from scratch. Proficiency with Google Workspace, virtual meeting tools, and shared project management platforms is expected.

Applicants must be willing to sign a confidentiality agreement and complete HIPAA awareness training. A bachelor’s degree or an equivalent level of practical experience is preferred.

Bonus background

A personal connection to the mission is valued. If cancer has affected your life and you want to contribute to improving the hardest parts of cancer care, that perspective will be meaningful here.

Additional advantages include experience in healthcare or life sciences, particularly oncology, clinical operations, or patient navigation, as well as existing professional or community connections within the DFW healthcare ecosystem.

Application note

Applicants are asked to include an example of a time they identified a problem before their manager did and explain how they handled it.