Executive Assistant, Real Assets Department

Role overview

Abu Dhabi Investment Council (ADIC) is hiring an experienced Executive Assistant to support the Real Assets Department with senior-level administrative and operational coordination. The role is focused on keeping the team running efficiently by handling schedules, meetings, travel, logistics, and day-to-day support, while maintaining a polished and professional standard in dealings with clients, prospects, and strategic partners.

This opportunity sits close to the centre of a fast-changing investment team. It also contributes to building a stronger support structure and a high-performing executive assistant function. ADIC is also looking to use AI tools where useful to improve efficiency as the department expands.

Key responsibilities

• Provide a wide range of administrative support to the Real Assets team, based on instructions from the line manager.
• Join internal and external meetings when needed and prepare minutes.
• Organize diaries, daily priorities, appointments, meetings, events, facilities and travel, using good judgement and discretion to keep the team ready for each commitment.
• Maintain accurate records, contact lists and meeting notes, including CRM data where applicable.
• Set up and keep departmental files, inventories, records and data systems in order, working with other ADIC teams when required.
• Draft and polish technical and administrative correspondence and documents.
• Support administrative issue resolution, project planning, and the delivery of departmental goals.
• Prepare reports, summaries and responses to queries from different stakeholders.
• Assist with ad hoc projects, leadership support and business development work as needed.
• Handle other related duties assigned from time to time.

Experience and qualifications

• Proven experience supporting senior leaders, preferably in financial services, professional services, or consulting.
• Strong background in diary management, inbox handling, travel coordination and meeting planning.
• Bachelor’s degree required.
• Previous UAE experience is helpful but not compulsory.

Technical skills

• Strong command of Microsoft Office.
• Exposure to AI-supported productivity tools is an advantage.
• Excellent written and spoken English, with the ability to produce clear, accurate, error-free documents.
• Arabic, both spoken and written, is a plus but not mandatory.

Skills and attributes

• Highly organized with excellent attention to detail and the ability to handle several priorities calmly.
• Confident, diplomatic, and able to manage upward effectively.
• Trusted to handle sensitive and confidential information with discretion and sound judgement.
• Proactive in anticipating needs and acting on them while balancing detail with the bigger picture.
• Strong written and verbal communication skills.
• Collaborative team player who builds effective relationships across the organization.
• Able to work in a fast-paced setting and provide occasional support outside normal hours.

Additional information

The role is based in Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates, and is a full-time onsite position. A salary or stipend was not specified. The posting does not mention the number of openings, start date, or application deadline.

Eligibility

This role is suitable for professionals with substantial executive assistant experience, especially those who have supported senior stakeholders in financial services, consulting, or professional services. Candidates with prior UAE experience may be preferred, although it is not required.