Executive Assistant - Global Private Equity Firm

About the Company

Our client is a prominent global investment firm managing over US$300 billion in assets with significant operations across APAC, Europe, the Middle East, and the US. It operates as one of the largest alternative asset managers, servicing institutional investors, wealth investors, family offices, and diverse companies worldwide.

Role Overview

The Executive Assistant will deliver high-level administrative and operational support to a team of 3-4 senior executives. This position demands outstanding organizational aptitude, a proactive approach, and the capability to handle multiple complex priorities in a demanding and fast-moving environment.

Key Responsibilities

• Offer comprehensive executive assistance including intricate calendar management and coordination of meetings across various global time zones.
• Organize detailed international travel plans, maintain itineraries, manage logistics, and oversee expense reports.
• Prepare and handle documents for signatures, compile meeting materials, agendas, and ensure follow-up on action items.
• Act as a primary liaison among executives, portfolio companies, and both internal and external stakeholders.
• Support end-to-end execution of media events and client presentations.
• Occasionally assist with personal errands and lifestyle support, along with travel coordination as needed but limited in scope.

Qualifications and Skills

• Five to ten years of experience assisting senior executives, preferably within private equity, investment management, consulting, executive search, or similarly fast-paced professional fields.
• Capability to maintain composure and adapt swiftly under high-pressure, high-performance conditions.
• Superb organizational skills with meticulous attention to detail, and the ability to juggle competing priorities flawlessly.
• Excellent communication and interpersonal skills to confidently engage with senior stakeholders and external partners.
• Maintains strict discretion, professionalism, and exercises sound judgment when managing confidential information.
• Resourceful, self-driven, solutions-focused, and exhibiting a strong sense of responsibility.
• Dedicated service orientation with a proactive support mindset.

Equal Opportunity Statement

The employer promotes diversity and does not discriminate based on race, religion, ethnicity, gender, sexual orientation, age, marital status, veteran status, or disability. Applicants agree to the processing of their data for recruitment according to the firm's privacy guidelines when submitting applications.