Executive Assistant, Amazon Business

Overview

The Commercial Sector and Product Team at Amazon Business seeks a dynamic Executive Assistant to join a fast-growing and energetic environment. This role involves supporting two directors located in Milan and Luxembourg. The team values integrity, ownership, trust, and a friendly working atmosphere.

This position goes beyond traditional executive assistant responsibilities like calendar and inbox management. The ideal candidate is a proactive strategic partner who constantly seeks improved methods, enjoys organizing complex work environments, and leverages technology such as Generative AI to streamline repetitive tasks.

Key Responsibilities

• Manage complex and evolving calendars for two leaders with overlapping responsibilities, carefully prioritizing and sequencing meetings while resolving scheduling conflicts.
• Develop strong relationships with executive assistants across Amazon Business and global vice president partner teams in the US, Europe, India, and Japan.
• Initiate and implement new processes, tracking systems, and mechanisms to enhance team productivity and effectiveness.
• Take charge of Commercial and Product team operational mechanisms including extended business reviews and all-team meetings.
• Coordinate and oversee travel arrangements for both leaders and organize team events.
• Manage workspace planning for the team.

A Typical Day

• Handle demanding calendars spanning multiple time zones, coordinate critical meetings with senior leaders, and monitor important deadlines.
• Arrange domestic and international travel, manage expense reports, and adapt to workspace changes in a growing organization.
• Anticipate the needs of leaders and the team, efficiently manage urgent tasks, and coordinate across teams without always having complete information.
• Apply Generative AI techniques to optimize manual processes and improve work efficiency.

Team Mission

The Amazon Business Europe team aims to support tactical and strategic decision-making within sales, product, and retail divisions by enabling uninterrupted access to key data points.

Basic Qualifications

• Proficient with Microsoft Office suite and related applications.
• Previous experience working as an Executive Assistant.
• Skilled in managing calendars at an executive level.
• Experienced in coordinating domestic and international travel arrangements.

Preferred Qualifications

• Experience leading initiatives to improve business processes.
• Background in a fast-paced, technology-focused environment.
• Proven ability to design workflows that maximize efficiency.

Diversity and Inclusion Statement

Amazon is committed to equal employment opportunities and welcomes candidates from diverse backgrounds. Recruiting decisions are made solely on skills and experience. The company values innovation, simplification, and teamwork. Privacy and data protection for applicants are top priorities. Accommodations for disabilities are available during recruitment and onboarding processes.

Additional Information

The position is with Amazon Business EU Sarl, UK Branch.