Executive Assistant to Senior Vice-President

About the Role

Join a forward-thinking relationship-oriented bank that values talented and passionate professionals committed to prioritizing clients’ interests. At CIBC, your strengths and ambitions are nurtured, ensuring you can make a meaningful impact and feel truly appreciated for your contributions.

Responsibilities

• Manage the Senior Vice-President's calendar by organizing appointments, coordinating agendas, scheduling meetings, booking rooms, and arranging necessary IT resources while proactively resolving scheduling conflicts.
• Screen and prioritize incoming emails to highlight items needing the SVP’s attention, decisions, or approval while tracking follow-ups and outstanding tasks.
• Coordinate travel arrangements and process expense reports and departmental invoices, maintaining accurate financial tracking.
• Draft confidential, strategic correspondence, meeting minutes, reports, and presentations, assisting in the preparation of management materials.
• Support onboarding and offboarding processes related to technology, corporate cards, expense and travel profile setup, and prepare materials for team or annual events in collaboration with leadership.
• Provide comprehensive executive support by anticipating needs, exercising discretion and diplomacy, managing Workday transactions as a delegate, and ensuring efficient use of executive time through briefing and organizational assistance.

Required Qualifications

• Minimum of 3 to 5 years of experience as an Executive Assistant supporting senior leadership in a fast-paced, confidential professional setting.
• Proven ability to handle sensitive information with utmost confidentiality and discretion.
• Excellent verbal and written communication skills demonstrating tact and diplomacy with diverse individuals.
• Strong proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Exceptional attention to detail, analytical thinking, and sound judgment ensuring accuracy and quality in all tasks.
• Alignment with organizational values such as trust, teamwork, and accountability, bringing authenticity to the workplace.

What CIBC Offers

• Competitive salary and incentive compensation packages alongside comprehensive banking and benefits programs.
• Defined benefit pension plan and employee share purchase opportunities.
• Generous vacation offerings and wellbeing support initiatives.
• Innovative workspaces and technology tools designed to foster collaboration and creative problem-solving.
• Culture that encourages personal and professional growth, including a paid Purpose Day for development activities.

Additional Information

• The position is based in Toronto at 81 Bay Street, 29th Floor, offering a hybrid work model with 1-3 days onsite weekly.
• The role requires 37.5 work hours per week.
• CIBC promotes inclusivity and is committed to providing accessible hiring experiences; accommodations are available upon request.
• Applicants must be legally authorized to work in Canada, possessing any required permits or visas.
• Candidates may be asked to participate in attribute-based assessments or skills tests as part of the recruitment process.
• The recruitment process incorporates artificial intelligence tools to better understand applicants and provide insights into the company.